admin executive

Fukushima Galilei Singapore Pte Ltd; Singapore; On-site; SGD 40,176 - 58,032; Full time

Benefits offered by this job

Inclusive workplace

Development opportunities

Flexible working

Positive culture

Competitive remuneration

Job summary

Fukushima Galilei Singapore Pte Ltd is seeking an Admin Executive to join our team in a full-time capacity in the Singapore River Central Region. You will support day-to-day operations, manage schedules, handle correspondence and maintain filing systems.

You will provide assistance to management and staff, prepare reports and presentations, and coordinate procurement of office supplies. A proactive approach and strong communication will help you thrive in our fast-paced environment.

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative support role.
• Excellent organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills with professional presentation abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Attention to detail and accuracy in all administrative tasks and documentation.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor with excellent customer service and interpersonal skills.
• Flexibility and willingness to take on varied responsibilities as needed.
• Familiarity with office management systems and scheduling tools is advantageous.
• A proactive approach to problem-solving and continuous improvement.

Responsibilities

• Managing and organising office schedules, appointments and meetings to ensure optimal coordination across departments.
• Handling incoming and outgoing correspondence, including emails, letters and parcels.
• Maintaining accurate and up-to-date filing systems, both physical and digital, for easy retrieval of important documents.
• Providing administrative support to management and staff, including preparing reports, presentations and documentation.
• Coordinating office supplies and equipment procurement, monitoring inventory levels and managing orders.
• Greeting visitors and clients, maintaining a professional reception area and supporting the general reception function.
• Scheduling and coordinating meetings, including preparing agendas, booking venues and arranging refreshments.
• Processing expense claims, invoices and other financial documentation in accordance with company procedures.
• Supporting human resources functions, including maintaining employee records and assisting with administrative requirements.
• Undertaking general administrative tasks including data entry, filing and database management.

Skills

Administrative experience

Organizational skills

Communication

MS Office

Attention to detail

Teamwork

Professionalism

Flexibility

Office systems

Proactiveness

Tools

Microsoft Office Suite

Job description

About the role

Fukushima Galilei Singapore Pte Ltd is seeking a dedicated Admin Executive to join our team in a full-time position based in the Singapore River Central Region. In this role, you will be the backbone of our administrative operations, providing essential support to ensure smooth day‑to‑day functioning across the organisation. This is a key position that directly impacts the efficiency and productivity of our business, making you a vital member of our team.

What you'll be doing

1. Managing and organising office schedules, appointments and meetings to ensure optimal coordination across departments
2. Handling incoming and outgoing correspondence, including emails, letters and parcels
3. Maintaining accurate and up-to-date filing systems, both physical and digital, for easy retrieval of important documents
4. Providing administrative support to management and staff, including preparing reports, presentations and documentation
5. Coordinating office supplies and equipment procurement, monitoring inventory levels and managing orders
6. Greeting visitors and clients, maintaining a professional reception area and supporting the general reception function
7. Scheduling and coordinating meetings, including preparing agendas, booking venues and arranging refreshments
8. Processing expense claims, invoices and other financial documentation in accordance with company procedures
9. Supporting human resources functions, including maintaining employee records and assisting with administrative requirements
10. Undertaking general administrative tasks including data entry, filing and database management

What we're looking for

1. Proven experience as an Administrative Assistant or in a similar administrative support role
2. Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
3. Strong written and verbal communication skills with professional presentation abilities
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
5. Attention to detail and accuracy in all administrative tasks and documentation
6. Ability to work independently and as part of a team in a fast‑paced environment
7. Professional demeanour with excellent customer service and interpersonal skills
8. Flexibility and willingness to take on varied responsibilities as needed
9. Familiarity with office management systems and scheduling tools is advantageous
10. A proactive approach to problem-solving and continuous improvement

What we offer

• We are committed to creating a supportive and inclusive workplace where our employees can thrive.
• At Fukushima Galilei Singapore Pte Ltd, we provide opportunities for professional development and career growth within a collaborative environment.
• We recognise the importance of work-life balance and strive to provide flexible working arrangements where possible.
• Our team enjoys a positive workplace culture with supportive colleagues and management.
• We also offer competitive remuneration packages and the opportunity to work with a respected international organisation.

About us

Fukushima Galilei Singapore Pte Ltd is a professional and dynamic organisation committed to delivering excellence in our field. With a strong presence in Singapore, we pride ourselves on our values of integrity, innovation and customer focus. Our diverse and talented team works collaboratively to achieve ambitious goals and maintain our reputation as an industry leader. We are an equal opportunities employer and welcome applications from all qualified candidates.