Admin Assistant

OMNI OFFSHORE TERMINALS PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

OMNI OFFSHORE TERMINALS PTE. LTD. in Singapore is seeking an Administrative Assistant to support the HR team.

The role includes scheduling meetings, managing calendars, and organizing files, while coordinating recruitment activities and onboarding for new hires. You will handle employee records and assist with HR projects. The position requires a Diploma or Degree and at least two years of clerical/office experience, with duties spanning document preparation and travel arrangements for

Qualifications

• Diploma or degree required.
• Secondary school diploma as baseline.
• 2 years of clerical/office experience required.

Responsibilities

• Provide administrative assistance to the HR team, including scheduling meetings, managing calendars, and organizing files.
• Post job openings, screen resumes, and coordinate interviews with candidates and hiring managers.
• Maintain and update employee records, ensuring confidentiality and data protection compliance.
• Assist in onboarding for new hires, including preparation of orientation materials and initial training.
• Support HR initiatives such as employee engagement, performance reviews, and training logistics.
• Schedule and coordinate meetings, travel arrangements for executives and staff.
• Prepare, edit, and maintain documents, reports, and presentations.
• Organize and maintain filing systems, both physical and digital.

Skills

Administrative support

Scheduling

Communication

Education

Diploma or Degree

Secondary school diploma

2 years clerical/office experience

Job description

Job Description

Key Responsibilities

• Administrative Support: Provide administrative assistance to the HR team, including scheduling meetings, managing calendars, and organizing files.
• Recruitment Assistance: Post job openings, screen resumes, and coordinate interviews with candidates and hiring managers.
• Employee Records Management: Maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
• Onboarding: Assist in the onboarding process for new hires, including preparing orientation materials and conducting initial training sessions.
• HR Projects: Support HR initiatives such as employee engagement programs, performance reviews, and training sessions by coordinating logistics and documentation.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and staffIndeed+1.
• Prepare, edit, and maintain documents, reports, and presentationsworkable.com.
• Organize and maintain filing systems, both physical and digitalworkable.com.

Education Requirement -

Diploma completed or Degree holder
Completion of secondary school (high school diploma)as the baseline qualification. 2 years of work experiencein clerical or office support roles, which can sometimes substitute for formal post-secondary.