HR Admin Assistant

IAQ Engineering (SG) Pte Ltd; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

IAQ Engineering (SG) Pte Ltd is seeking an Administrative Assistant to provide essential clerical and administrative support across the office. The role encompasses handling daily office tasks, coordinating meetings, managing records, and assisting multiple departments with general administrative duties.

You will handle communications, assist with onboarding documentation, data entry, and reporting while ensuring confidentiality and accuracy in all office records.

Qualifications

• Experience providing administrative support within an office environment.
• Familiarity with HR administrative processes and onboarding documentation.
• Attention to detail, data entry, and record-keeping responsibilities.

Responsibilities

• Provide day-to-day administrative and clerical support for the office.
• Coordinate office activities, meetings, and conference rooms.
• Assist in onboarding documentation and cross-functional tasks as needed.
• Maintain contracts, invoices, and company records with accuracy and confidentiality.
• Support multiple departments with general administrative duties.

Skills

Administrative support

HR administration

Clerical tasks

Record keeping

Job description

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves managing daily office activities, coordinating meetings, maintaining records, handling correspondence, and supporting various departments with administrative tasks.

Key Responsibilities

Administrative Support

• Provide day-to-day HR administrative and clerical support for the office.
• Manage incoming calls, emails, and correspondence.
• Prepare IT equipment for onboarding employees.
• Maintain and update filing systems, databases, and records.
• Schedule appointments, meetings, and conference rooms.

Office Management

• Monitor office supplies inventory and place orders when necessary.
• Coordinate office maintenance and liaise with vendors and service providers.
• Ensure office facilities are clean, organized, and functioning effectively.
• Handle courier services, mail distribution, and document dispatch.

Meeting & Event Coordination

• Assist in organizing company events, training sessions, and employee activities.

Documentation & Record Keeping

• Maintain accurate records of contracts, invoices, and company documents.
• Assist with data entry and report generation.
• Ensure confidentiality and proper handling of sensitive information.

Cross-Functional Support

• Assist with onboarding documentation for new employees.
• Perform other duties as assigned by management.