Admin Assistant

PAN PACIFIC VAN & TRUCK LEASING PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

PAN PACIFIC VAN & TRUCK LEASING PTE. LTD. is seeking an administrative assistant to manage customer, vehicle, and transaction records. You will assist with document collection, verification, and submissions for vehicle sales, registrations, and financing applications.

You will follow up on outstanding documents and payments, process loan redemptions, handle insurance cancellations, and support quotations, invoices, and reports. Prior automotive experience is a plus.

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organisational and document management skills.
• Good attention to detail and accuracy.
• Experience in automotive industry is a plus.

Responsibilities

• Prepare, organise, and maintain customer, vehicle, and transaction records.
• Assist with collection, verification, and submission of documents for vehicle sales, purchases, registrations, and financing applications.
• Follow up on outstanding documents, payments, approvals, and customer submissions.
• Process and submit loan redemption applications for sold vehicles.
• Coordinate and submit insurance cancellation requests for sold/disposed vehicles.
• Perform credit checks and screening for new customers to support sales.
• Assist in preparing quotations, invoices, reports, and other documents.
• Support submission and tracking of vehicle registration and ownership transfer applications.
• Attend to customer enquiries and provide administrative support to departments.
• Other ad-hoc duties as assigned.

Skills

Microsoft Office

Organisation

Attention to detail

Automotive industry experience

Document management

Education

GCE N/O Level or equivalent

Job description

Key Responsibilities

• Prepare, organise, and maintain customer, vehicle, and transaction records.

• Assist with the collection, verification, and submission of documents for vehicle sales, purchases, registrations, and financing applications.

• Follow up on outstanding documents, payments, approvals, and customer submissions.

• Process and submit loan redemption applications for sold vehicles.

• Coordinate and submit insurance cancellation requests for vehicles that have been sold or disposed of.

• Perform credit checks and credit screening for new customers to support the sales process.

• Assist in preparing quotations, invoices, reports, and other operational documents.

• Support the submission and tracking of vehicle registration, ownership transfer, and related applications.

• Attend to customer enquiries and provide administrative support to the relevant departments.

• Other ad-hoc duties as assigned

Key Requirements

• Minimum GCE 'N' / 'O' Level or equivalent.

• Proficient in Microsoft Office applications (Excel, Word, and Outlook).

• Good organisational and document management skills.

• Strong attention to detail and accuracy.

• Prior experience in automotive industry an advantage