Sales Support Administrator

Platinum Motoring Services Pte Ltd; Singapore; On-site; SGD 36,000 - 72,000; Full time

Job summary

Platinum Motoring Services Pte Ltd in Singapore is seeking a detail-oriented Sales Administration Assistant to support the sales team and customers with documentation, invoicing, and records management. You will coordinate with finance, insurance, workshop, and logistics teams, maintain accurate data, track vehicle bookings and deliveries, and prepare periodic sales reports in a fast-paced environment.

The role requires a diploma or equivalent, 1–2 years of admin experience, and strong MS Office

Qualifications

• Diploma, NITEC, or equivalent qualification in Business Administration or related field.
• Minimum 1–2 years of administrative experience; automotive industry experience preferred.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Detail-oriented with strong accuracy in documentation.
• Ability to work independently and in a fast-paced environment.
• Positive attitude and team player mindset.

Responsibilities

• Prepare and process sales agreements, invoices, and related documentation
• Ensure accurate data entry into company systems and maintain updated records
• Support the sales team with administrative coordination and reporting
• Track vehicle booking, registration, delivery schedules, and documentation
• Liaise with customers regarding sales documentation and delivery arrangements
• Handle customer enquiries and provide timely updates professionally
• Ensure proper collection and verification of customer documents
• Coordinate with finance, insurance, workshop, and logistics departments
• Monitor vehicle stock availability and assist with inventory updates
• Support loan, insurance, and vehicle registration processes
• Follow up on outstanding payments and required documents
• Maintain organized filing systems for sales and customer records
• Ensure compliance with company procedures and regulatory requirements
• Prepare weekly or monthly sales reports when required

Skills

Microsoft Office

Excel

Word

Outlook

Education

Diploma, NITEC, or equivalent qualification in Business Administration or related field

Job description

Key Responsibilities

Sales Administration

• Prepare and process sales agreements, invoices, and related documentation
• Ensure accurate data entry into company systems and maintain updated records
• Support the sales team with administrative coordination and reporting
• Track vehicle booking, registration, delivery schedules, and documentation

Customer Coordination

• Liaise with customers regarding sales documentation and delivery arrangements
• Handle customer enquiries and provide timely updates professionally
• Ensure proper collection and verification of customer documents

Operational Support

• Coordinate with finance, insurance, workshop, and logistics departments
• Monitor vehicle stock availability and assist with inventory updates
• Support loan, insurance, and vehicle registration processes
• Follow up on outstanding payments and required documents

Compliance & Documentation

• Maintain organized filing systems for sales and customer records
• Ensure compliance with company procedures and regulatory requirements
• Prepare weekly or monthly sales reports when required

Key Requirements

• Diploma, NITEC, or equivalent qualification in Business Administration or related field
• Minimum 1–2 years of administrative experience; automotive industry experience preferred
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Detail-oriented with strong accuracy in documentation
• Ability to work independently and in a fast-paced environment
• Positive attitude and team player mindset