Admin Assistant

ETHOZ Capital Ltd; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

ETHOZ Capital Ltd. is seeking an organized administrative assistant to support daily office operations in Singapore. You will handle inventory, procurement of pantry and stationery, and maintain accurate logs for drivers and staff.

The role requires minimum 2 years of admin experience, strong teamwork, and the ability to work in a fast-paced environment while maintaining attention to detail. This position is on-site in Singapore.

Qualifications

• GCE O level or above.
• Minimum 2 years of relevant administrative experience.
• Able to work in a fast-paced environment and handle multiple tasks.
• Good teamwork and communication skills.

Responsibilities

• Issue and track administrative tasks and records accurately.
• Support inventory and procurement processes to ensure stock levels are maintained.
• Assist with general office tasks, filing, and document management.
• Post and maintain job-related records in the system.
• Generate basic reports and assist with administrative duties as needed.

Skills

Teamwork

Attention to detail

Multitasking

Time management

Adaptability to fast-paced environment

Education

GCE O level or above

Tools

MS Office

Inventory software

Procurement systems

Job description

Key Responsibilities:

Issuance and Tracking of Fuel Cards & Car Keys:

• Issue and track fuel cards to drivers, ensuring accurate records of usage.
• Distribute car keys to drivers and maintain a log of issued keys.
• Monitor fuel card balances and report any discrepancies or issues to the management.

2. Issuing of Parts to Mechanics & Job Card Posting:

• Issue necessary parts to mechanics and ensure accurate records are kept.
• Post job cards into the system, ensuring that work performed and parts used are properly documented.

3. Ordering of Pantry Supplies and Stationery:

• Manage the procurement of pantry supplies (e.g., snacks, beverages) and office stationery.
• Ensure that stock levels are maintained and place orders as necessary to avoid shortages.

4. Inventory Management and Updates:

• Regularly update and maintain accurate records of inventory levels in the company’s system.
• Ensure proper stock control procedures are followed, and inventory discrepancies are promptly reported.

5. Breakdown Reports and Other Reporting:

• Generate and update breakdown reports related to vehicle performance and other operational matters.
• Ensure timely and accurate submission of reports for management review.

6. Administrative Support:

• Assist with general office tasks, filing, and document management as required.
• Support team members with ad-hoc administrative duties to ensure smooth daily operations.

Job requirements:

• GCE ‘O’ level and above
• Minimum 2 years of relevant administrative experience
• Good team player
• Able to work in fast pace environment
• Organized and responsible