Admin Assistant

GUOCOLAND MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

GUOCOLAND MANAGEMENT PTE. LTD. in Singapore is seeking an Administrative Officer to support the Management Office with parking operations, billing, reporting, and concierge duties.

You will handle season parking activities, maintain master listings, respond to enquiries, and assist with visitor management. The role requires basic O-level education with English and Mathematics credits, at least 2 years in car park administration, and proficiency in Microsoft Office.

Qualifications

• O-level with credits in English and Mathematics.
• 2 years of general and managing car park administrative experience.
• Proficient in Microsoft Office.

Responsibilities

• Manage season parking application, billing, termination and programming.
• Maintain season parking master listing and prepare monthly reports for hourly parking and season parking.
• Handle all enquiries on carpark matters.
• Perform reception duty for Management Office and assist with concierge duties (visitor management).
• Responsible for maintenance of Management Office logistics – photo copier, water dispensers, stationeries, refreshments, dry cleaning of uniform.
• Use Yardi system to create work orders or feedback received from tenants or members of public and reply to these feedback.
• Generate Yardi reports and send retail shop opening hours checklist weekly.
• Prepare monthly management report.
• Petty cash management.
• Prepare tenants maintenance and insurance records submission.
• Any other duties assigned by the Manager and supervisors

Skills

Microsoft Office proficiency

Education

O-level with English and Mathematics credits

Tools

Yardi system

Job description

Job Description

• Manage season parking application, billing, termination and programming

• Maintain season parking master listing and prepare monthly reports for hourly parking and season parking

• Handle all enquiries on carpark matters

• Perform reception duty for Management Office and assist with concierge duties (visitor management) where required

• Responsible for maintenance of Management Office logistics – photo copier, water dispensers, stationeries, refreshments, dry cleaning of uniform

• Use Yardi system to create work orders or feedback received from tenants or members of public and reply to these feedback

• Generate Yardi reports and send retail shop opening hours checklist weekly

• Prepare monthly management report

• Petty cash management

• Prepare tenants maintenance and insurance records submission

• Any other duties assigned by the Manager and supervisors

Job Requirements

• Minimum O-level with credits in English and Mathematics;

• Minimum 2 years of general and managing car park administrative experience; &

• Proficient in Microsoft Office