Admin Assistant

J.S.W; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

J.S.W in Singapore is seeking an entry-level Executive Assistant/Secretary to support two professionals with calendar management, travel planning, and time-sensitive scheduling. You will screen calls and manage emails, coordinate travel (transport, hotels, itineraries), maintain filing systems, process expenses, and handle office supplies, providing reliable administrative support.

We value strong interpersonal skills, empathy, and proficiency in Microsoft Office and Windows applications to keep

Qualifications

• Good interpersonal skills and empathy.
• Proficiency in Microsoft Office and Windows applications; strong organizational skills.
• Entry-level candidate with relevant secretarial/PA training or experience.

Responsibilities

• Unified calendar management for two professionals to prevent double-booking.
• Screen calls and manage emails as primary contact for both roles.
• Coordinate travel arrangements, including transport, hotels, and itineraries.
• Maintain digital and physical filing systems, process expenses, and manage office supplies.
• Perform additional duties as designated.

Skills

Good interpersonal skills

Empathy

Organisational skills

Education

Secretarial/PA training or coursework

Tools

Microsoft Office

Windows applications

Job description

Job Responsibilities:

• Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.
• Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.
• Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.
• Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.
• Any other duties as designated

Job Requirements:

• Good interpersonal skills and empathy
• Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications
• Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent