Admin Executive

QUEK & QUEK CIVIL ENGINEERING PTE LTD; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

QUEK & QUEK CIVIL ENGINEERING PTE LTD is seeking an organised administrator to support project documentation and records management in our Singapore office. You will prepare, compile and maintain project files, coordinate with internal teams, and handle general admin tasks to ensure timely submissions.

The role requires attention to detail, ability to multitask and work independently, with proficiency in Word and Excel. Prior experience in construction or engineering projects is a plus.

Qualifications

• O Level, Nitec or equivalent required.
• Experience in construction, engineering or project-based environments is advantageous.
• Proficient in Microsoft Word and Microsoft Excel.
• Strong attention to detail and document organisation skills.
• Able to manage multiple tasks and meet deadlines.
• Must be responsible, organised and able to work independently.

Responsibilities

• Prepare, compile and organise project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are up to date.
• Track document validity and follow up on updated certificates or information as required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other ad-hoc duties as assigned.

Skills

Attention to detail

Document organisation

Multitasking

Deadline-driven

Independent worker

Education

O Level, Nitec or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Responsibilities

• Prepare, compile and organise project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are kept up to date.
• Track document validity and follow up on updated certificates or information where required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other ad-hoc duties as assigned.

Requirements

• O Level, Nitec or equivalent.
• Experience in the construction, engineering or project-based environment is an advantage.
• Proficient in Microsoft Word, Excel.
• Strong attention to detail and document organisation skills.
• Able to manage multiple tasks and work within deadlines.
• Responsible, organised and able to work independently.