Admin Assistant

HG Construction Steel Pte Ltd; Singapore; On-site; SGD 23,000 - 33,000; Full time

Job summary

HG Construction Steel Pte Ltd is seeking an Administrative/Records Clerk to support the Operations and Production teams in Singapore. You will maintain production and inventory records, enter data into systems, and generate reports to ensure compliance and accuracy.

The role requires 1–2 years of experience, a Nitec or equivalent, and solid MS Office skills. Immediate or short-notice joining is preferred, with availability to work in the west area of Singapore, 5.5 days per week.

Qualifications

• Possess minimum Nitec level or equivalent qualifications with 1–2 years experience.
• Proficiency in Microsoft Office (Excel & Word).
• Able to commence work immediately or within short notice.

Responsibilities

• Provide administrative support to the Operations/Production Department.
• Maintain records of transactions and processing of product status according to compliance requirements.
• Accurately maintain/update Daily Processing Reports (DPR) and Tally sheets, including production quantities, materials used, and production stages.
• Perform data entry tasks to input production and inventory information into databases or electronic systems.
• Verify the accuracy of data entries and cross-check information with supporting documents.
• Collaborate with production and store teams to gather necessary information and resolve discrepancies in production records or inventory levels.
• Generate reports, summaries, and analysis of production and inventory data as required.
• Ensure compliance with record-keeping procedures and company policies.
• Assist in continuous improvement initiatives related to record-keeping processes and systems.
• Provide administrative support to the department
• Ad-hoc tasks assigned by direct supervisor

Skills

Microsoft Excel

Microsoft Word

Data entry

Record keeping

Time management

Independent worker

Education

Nitec or equivalent

Tools

Tally

Job description

Job Responsibilities

• 1.Provide administrative support to the Operations/Production Department.
• 2. Maintain records of transactions and processing of the product's status according to compliance requirements
• 3. Accurately maintain/update Daily Processing Reports (DPR) and Tally sheets, including production quantities, materials used, and production stages.
• 4. Perform data entry tasks to input production and inventory information into databases or electronic systems.
• 5. Verify the accuracy of data entries and cross-check information with supporting documents.
• 6. Collaborate with production and store teams to gather necessary information and resolve any discrepancies or issues related to production records or inventory levels.
• 7. Generate reports, summaries, and analysis of production and inventory data as required.
• 8. Ensure compliance with record-keeping procedures and company policies.
• 9. Assist in continuous improvement initiatives related to record-keeping processes and systems.
• 10. Provide administrative support to the department
• 11. Ad-hoc tasks assigned by direct supervisor

Requirements:

• 1. Possess minimum Nitec level or equivalent qualifications with 1-2 years experiences
• 2. Positive attitude and willing to learn.
• 3. Proficiency in Microsoft office (Excel & Word).
• 4. Good in organizational and time management skills to handle multiple tasks and meet deadlines.
• 5. Ability to work independently with minimal supervision as well as collaborate effectively within a team.
• 6. Able to commence work immediately or within short notice.
• 7. Applicant must be willing to work in west area and 5.5 days per week
• 8. Singaporean and Singapore Permanent Residents only