Administrative Assistant

JIANG TONG AUTOMOTIVE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

JIANG TONG AUTOMOTIVE PTE. LTD. in Singapore is seeking an Administrative Assistant to provide foundational operational and clerical support, ensuring the smooth running of daily office activities and internal communications.

You will manage front-desk operations, coordinate meetings, handle documents and data entry, and assist with travel, events, and basic financial tasks as part of a small, collaborative team.

Qualifications

• High school diploma or equivalent is required.
• Associate’s or bachelor’s degree in business administration, Communications, or related field preferred.

Responsibilities

• Oversee front-desk operations and office supplies.
• Coordinate internal and external meetings, calendars, and room bookings.
• Draft, format, and edit emails, letters, reports, and presentations; maintain filing systems.
• Serve as main contact for calls, visitors, and inquiries; route requests as needed.
• Enter data into databases/CRM; process expense reports; assist with basic billing.
• Arrange travel itineraries, accommodation, and transport; assist with events and staff meetings.

Skills

Office administration

Calendar management

Documentation

Communication

Data entry

Travel coordination

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

CRM tools

Microsoft Office

Job description

An Administrative Assistant provides foundational operational, administrative, and clerical support to ensure an organization, department, or executive team runs efficiently.

Core Responsibilities

• Office Administration & Operations: Manage daily front-desk or departmental operations, maintain office supplies inventory, coordinate vendor services, and ensure common areas are well-maintained.
• Scheduling & Calendar Management: Coordinate internal and external meetings, manage complex calendars, organize room bookings, and send meeting invites and agendas.
• Document Management & Correspondence: Draft, format, and edit emails, letters, reports, and presentations. Organize paper and electronic filing systems to ensure easy retrieval and data accuracy.
• Communication & Guest Handling: Act as a primary point of contact for external phone calls, visitor greetings, and general email inquiries, routing requests to the appropriate team members.
• Data Entry & Financial Support: Input records into databases or CRM tools, process expense reports, handle basic billing/invoicing tracking, and compile routine status reports.
• Travel & Event Coordination: Arrange travel itineraries, flights, accommodation, and transportation for team members; assist in planning company events, workshops, or staff meetings.

Key Requirements & Qualifications

• Education: High school diploma or equivalent required; Associate's or bachelor's degree in business administration, Communications, or a related field is often preferred.