Admin Assistant (Kitchen)

UNITED MEDICARE PTE LTD; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

UNITED MEDICARE PTE LTD in Toa Payoh is seeking an administrative assistant to support the Kitchen team with day-to-day tasks, filing, data entry and documentation management.

Based in a nursing home setting, you will maintain inventories, coordinate with vendors, track POs/DOs/invoices, ensure food safety compliance, assist with audits and rostering, and handle ad-hoc tasks with initiative.

Qualifications

• Minimum 1–2 years of administrative experience.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organisational and communication skills.
• Able to work in a team and also independently with initiative.

Responsibilities

• Provide day-to-day administrative support to the Kitchen team.
• Manage filing, data entry, documentation and record-keeping (softcopy & hardcopy).
• Digitalisation of physical documents.
• Maintain inventory of supplies, create consumption logs and stock trackers.
• Coordinate with vendors and suppliers on quotations, deliveries and documentation.
• Track purchase orders (PO), deliver orders (DO), and invoices for all Kitchen-related items.
• Ensure all Kitchen staff are in compliance with food safety regulations, including hygiene certificates.
• Assist in all internal and external audits.
• Maintain temperature logs and pest control records.
• Manage bi-weekly rostering and cleaning schedules.
• Handle ad-hoc administrative tasks as required.

Skills

Administrative support

Data entry

Documentation

Communication skills

Organized

Team player

Education

GCE N/O Levels / NITEC / Diploma

Tools

Microsoft Office

Job description

Roles & Responsibilities:

• Provide day-to-day administrative support to the Kitchen team

• Manage filing, data entry, documentation and record-keeping (softcopy & hardcopy)

• Digitalisation of physical documents

• Maintain inventory of supplies, create consumption logs and stock trackers

• Coordinate with vendors and suppliers on quotations, deliveries and documentation

• Track purchase orders (PO), deliver orders (DO), and invoices for all Kitchen-related items

• Ensure all Kitchen staff are in compliance with food safety regulations, including hygiene certificates

• Assist in all internal and external audits

• Maintain temperature logs and pest control records

• Manage bi-weekly rostering and cleaning schedules

• Handle ad-hoc administrative tasks as required

About the job:

• Nursing Home settings in Toa Payoh

• 5-day work week; support for events, audits and urgent issues are exception

• Based in Kitchen, in Toa Payoh; occasional travelling within Singapore as required

• Mandatory TDAP & MMR vaccination before commencement of work (provided)

You are someone who:

• Possess minimum GCE N/O Levels / NITEC / Diploma

• Possess 1-2 years of administrative experience

• Proficient in Microsoft Office Suite (Excel, Word, Powerpoint)

• Is organised, detail-oriented and have good communication and coordination skills

• Is a team player with positive and proactive, while being able to work independently with initiative

It would be good if you:

• Have a Diploma in Culinary/Food related field

• Possess working experience in F&B or Healthcare in an administrative role

• Able to commence work immediately

• Possess Food Hygiene Certificate