Admin Assistant

GLOBEWERKS INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

Globewerks, headquartered in Singapore, is seeking an Administrative Assistant to support the Managing Director by managing schedules, preparing correspondence, processing financial documents, and assisting with budget tracking to ensure efficient executive operations.

The role involves drafting and finalizing official documents, processing invoices, tracking expenses, and collaborating with the finance team to monitor expenditures and enable timely decisions.

Responsibilities

• Manage the Managing Director's schedule and coordinate meetings to optimize time and priorities
• Attend meetings with the Managing Director to provide administrative support and ensure follow-up actions
• Draft, prepare, and finalize correspondence, reports, and official documents for the Managing Director's review and signature
• Process invoices, expense reports, and other financial documents accurately to support financial operations
• Assist with tracking budgets and preparing financial reports to monitor expenditures and support decision-making

Job description

Company Overview

Globewerks is headquartered in Singapore with offices in Malaysia and India, providing comprehensive congress management services including consultations, bid management, registration, abstracts review, medical writing, event production, and sponsorship management.

Job Summary

Join Globewerks as an Administrative Assistant supporting the Managing Director by managing schedules, preparing correspondence, processing financial documents, and assisting with budget tracking to ensure efficient executive operations.

Responsibilities

• Manage the Managing Director's schedule and coordinate meetings to optimize time and priorities
• Attend meetings with the Managing Director to provide administrative support and ensure follow-up actions
• Draft, prepare, and finalize correspondence, reports, and official documents for the Managing Director's review and signature
• Process invoices, expense reports, and other financial documents accurately to support financial operations
• Assist with tracking budgets and preparing financial reports to monitor expenditures and support decision-making