Events Co-Ordinator

GLOBEWERKS INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Globewerks International Pte. Ltd. is seeking an Events Coordinator to plan and execute corporate and medical events across Asia, leveraging AI tools to streamline operations and enhance attendee experiences.

You will support end-to-end event management, from venue sourcing and floor plan design to vendor coordination, on-site execution, and post-event analysis, working with clients, speakers, and partners.

Qualifications

• 1–3 years of experience in event coordination or project management.
• Experience with AI-powered workflows and content creation is preferred.

Responsibilities

• Automate routine administrative tasks using generative AI tools to boost efficiency.
• Assist end-to-end event planning: venue sourcing, floor plans, vendor selection, itineraries.
• Coordinate with external suppliers, AV/tech support, caterers, and vendors for smooth delivery.
• Manage on-site operations: registration desks, command center, delegate flow, live troubleshooting.
• Communicate professionally with clients, medical professionals, speakers and partners.
• Identify and resolve operational challenges to ensure seamless events.

Skills

Generative AI tools

Event coordination

Vendor coordination

Education

Degree or diploma in Event Management / Hospitality / Communications

Tools

Project management software

Job description

Company Overview

Globewerks operates offices in Singapore, Malaysia, and India, providing comprehensive congress management services including consultations, bid management, registration, abstracts review, medical writing, event production, and sponsorship management. Our experienced team delivers high-quality, value-added event solutions.

Job Summary

Join Globewerks as an Events Coordinator to leverage AI tools and technology in planning and executing seamless corporate and medical events across Asia, ensuring efficient operations and exceptional attendee experiences.

Responsibilities

• Automate routine administrative tasks by leveraging generative AI productivity tools to increase operational efficiency
• Assist in end-to-end event planning by sourcing venues, designing floor plans, coordinating vendor selection, and managing event itineraries
• Coordinate with external suppliers, AV/technical support, caterers, and production vendors to ensure smooth event execution
• Manage on-site event operations including registration desks, command center logistics, delegate flow management, and live troubleshooting
• Communicate professionally with clients, medical professionals, speakers, and corporate partners to maintain strong relationships and ensure event success
• Proactively identify and resolve operational challenges during event planning and execution to maintain seamless event delivery

Required competencies and certifications

• Hands-on experience using generative AI tools for workflow automation, content creation, research, and project management
• 1–3 years of experience in event coordination, hospitality, or project management

Preferred competencies and qualifications

• Experience in agency or congress management environments
• Degree or diploma in Event Management, Hospitality & Tourism, Communications, Marketing, Business Administration, Media, or Information Technology