Admin Assistant

NPI SOLUTIONS (SINGAPORE) (PTE.) LTD.; Serangoon Garden Circus; On-site; SGD 30,000 - 42,000; Full time

Job summary

A dynamic administration firm in Singapore is seeking an administrative professional to handle reception duties and provide HR support. The ideal candidate will have a diploma or relevant experience in administration, possess excellent communication skills, and be proficient in MS Office. Responsibilities include greeting clients, managing phone calls, maintaining supplies, and assisting with employee records. This role offers a collaborative environment for skilled individuals who are organized and responsible.

Qualifications

• Diploma or relevant experience in administration, or HR support.
• Ability to communicate effectively and build relationships.
• Proficient in using MS Office and managing emails.

Responsibilities

• Greet visitors and clients in a friendly and professional manner.
• Answer and redirect phone calls.
• Maintain a tidy reception area and visitor log.
• Monitor and order office supplies.
• Coordinate office repairs and liaise with suppliers.
• Assist HR with employee claims and records.
• Prepare PPE or necessary items for new employees.
• Perform general administrative tasks.

Skills

Good communication and interpersonal skills

Basic computer skills (MS Office, email)

Organized

Responsible

Ability to multitask

Education

Diploma or relevant experience in administration or HR support

Job description

Key Duties and Responsibilities

• Greet visitors and clients in a friendly and professional manner.
• Answer and redirect phone calls.
• Maintain a tidy reception area and visitor log.
• Monitor and order office supplies, including stationery and pantry items.
• Coordinate office repairs and liaise with suppliers or service providers.
• Assist in renewing office licenses and certificates (e.g., fire extinguisher).
• Support HR with employee claims (maternity, medical, etc.) and HR records.
• Assist in preparing, checking, and submitting HR-related records, including overtime (OT) records and claims documentation.
• Prepare PPE or necessary items for new employees.
• Perform general administrative tasks such as filing, data entry, and document preparation.
  

Requirements

• Diploma or relevant experience in administration, or HR support.
• Good communication and interpersonal skills.
• Basic computer skills (MS Office, email).
• Organized, responsible, and able to multitask.