Admin assistance

VM ELEVATOR PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Benefits offered by this job

5.5 day work week

Singapore location

Job summary

VM ELEVATOR PTE. LTD. in Singapore is seeking an administrative support specialist to handle daily operations, inquiries, data entry, and billing documents, ensuring smooth workflow.

You will file, prepare schedules, verify overtime claims, and assist with permits via BCA, with bilingual English/Chinese communication and 1 year of experience.

This role offers a 5.5-day workweek and opportunities for growth within a dynamic team.

Qualifications

• Proficiency in Microsoft Word and Excel for documentation and reporting.
• Effective English and Chinese communication to interact with customers and team members.
• Minimum education level: GCE N""/O"" level equivalent.
• At least 1 year of administrative experience to perform core duties efficiently.

Responsibilities

• Respond promptly and accurately to customer inquiries and emails to maintain effective communication
• Enter daily reports into data systems to ensure accurate record-keeping
• Assist in preparing and organizing billing documents including quotations and delivery orders
• Prepare and generate monthly servicing schedules to support maintenance planning
• Organize and file daily documents to maintain orderly records
• Verify and update technician overtime claims to ensure accurate payroll processing
• Apply online for elevator yearly renewal permits with BCA to maintain regulatory compliance
• Prepare purchase orders as needed to support procurement processes
• Perform other ad-hoc duties assigned by the department supervisor to support team operations

Skills

Bilingual English/Chinese

Data entry

Office administration

Education

GCE N/O level equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Company Overview

VM ELEVATOR PTE. LTD.

Job Summary

Support daily administrative operations by managing customer inquiries, data entry, billing documents, scheduling, and regulatory permit applications to ensure smooth department workflow.

Responsibilities

• Respond promptly and accurately to customer inquiries and emails to maintain effective communication
• Enter daily reports into data systems to ensure accurate record-keeping
• Assist in preparing and organizing billing documents including quotations and delivery orders
• Prepare and generate monthly servicing schedules to support maintenance planning
• Organize and file daily documents to maintain orderly records
• Verify and update technician overtime claims to ensure accurate payroll processing
• Apply online for elevator yearly renewal permits with BCA to maintain regulatory compliance
• Prepare purchase orders as needed to support procurement processes
• Perform other ad-hoc duties assigned by the department supervisor to support team operations

Required competencies and certifications

• Proficiency in Microsoft Word and Excel to complete documentation and reporting tasks
• Effective communication skills in English and Chinese to interact with customers and team members
• Minimum education level: GCE N""/O"" level equivalent
• At least 1 year of administrative experience to perform core duties efficiently

Preferred competencies and qualifications

• Immediate availability to start work promptly
• Ability to work cooperatively as a team player

Other Information

• Working days: 5.5 days per week (Monday to Friday 8:30 AM to 5:30 PM; Saturday 8:30 AM to 12:30 PM)