ADMINISTRATOR OF EMPLOYERS' ORGANISATION

UNICRAFT ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

UNICRAFT ENGINEERING PTE. LTD. is seeking a proactive Administrative Executive to support general office and project site administration. The role involves preparing memos, newsletters, articles, and reports, handling communications, and maintaining organized records.

You will assist senior management, coordinate meetings, and ensure compliance with company policies and safety standards. Willingness to travel to various sites and work six days per week is required.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or Psychology is required.
• Experience in an administrative role, preferably in construction, is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities are essential.
• Strong verbal and written communication skills are required.

Responsibilities

• Provide general office and project site administration support.
• Prepare memos, newsletters, articles, and reports.
• Handle incoming/outgoing communications via phone and email.
• Maintain and organize office files, records, and documentation.
• Coordinate safety training and maintain safety records.

Skills

Communication skills

Organizational skills

Multitasking

Teamwork

Attention to detail

Education

Bachelor's degree in Business Administration, Human Resources, or Psychology

Tools

Microsoft Office Suite

Job description

Job Scope:

• Provide support in general office and project site administrative matters
• Handle daily administrative tasks, including prepare memo, newsletters, articles and reports
• Handle incoming and outgoing communications, such as phone calls and emails
• Maintain and organize office files, records, and documentation
• Serve as the point of contact for internal and external communications
• Draft and distribute memos, notices, and other correspondence
• Assist in scheduling meetings, preparing agendas, and taking minutes
• Assist senior management with administrative tasks and special projects
• Prepare reports, presentations, and other documentation for meetings
• Ensure compliance with company policies and procedures
• Maintain up-to-date knowledge of safety regulations and standards in the construction industry
• Assist in coordinating safety training sessions and maintaining safety records
• Prepare employment contracts, offer letters, and other necessary documentation for new hires
• Collect and verify personal and employment details from new employees
• Ensure all documentation complies with company policies and legal requirements
• Conduct briefing sessions for new workers, highlighting the importance of onboarding procedures and company policies
• Coordinate with HR to ensure all necessary training and orientations are scheduled
• Conduct occasional visits to construction sites to provide administrative support and gather information

Job Requirement:

• Bachelor's degree in Business Administration, Human Resources, or Psychology
• Experience in an administrative role, preferably within the construction industry is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities
• Strong verbal and written communication skills
• Attention to detail and accuracy
• Ability to handle confidential information with integrity
• Knowledge of HR processes and legal compliance
• Ability to work independently and as part of a team
• Strong problem-solving skills and the ability to adapt to changing priorities
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Attend to emergency call and able to work during public holiday or weekend if required
• Willing travel to various locations for meetings and construction sites to provide administrative support
• 6 working days per week