Admin and Crewing Executive (Tugs & Barges)

Tiong Woon Crane & Transport Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Tiong Woon Crane & Transport Pte Ltd in Singapore invites an experienced Crewing Executive to join our maritime operations team. You will manage crew administration, documentation, and ensure regulatory compliance for vessels you oversee.

Key tasks include handling crew certificates expiry, visa processing, payroll liaison, and coordination with third-party Manning Agencies to deploy crews efficiently and safely.

Qualifications

• 2+ years as crewing executive or boarding officer for tug/AHTS.
• Able to communicate in Bahasa Indonesia is advantageous.
• Meticulous, proactive with a positive attitude.
• Good interpersonal skills; able to work in a fast-paced environment.
• Proficient in MS Office.

Responsibilities

• Handle administration to monitor expiry of crew certificates and licenses.
• Assist in updating crew manning status for tug and barge.
• Process inward/outward port clearances via Marinet for vessels.
• Coordinate ICA clearances and visa/documents for crew.
• Arrange crew change, sign-ons/offs, and transfers.
• Prepare documents and invitation letters for crew visa applications.
• Manage payroll-related tasks and salary disbursement for crew.
• Update vessel certificates in Marinet system and flag status.

Skills

Crewing experience

Boarding officer

Bahasa Indonesia

MS Office

Tools

MS Office

Job description

Job Description:

• Handle administration work to assist look onto boats expiry and certs validity/ expiry;

• Assist in creating/ updating table survey status for tug and barge;

• Declaration of inward/outward port clearance via Marinet for tug boats/Barge going OPL/Highsea/Next Port;

• ICA Clearance for vessel as per Port Clearance;

• Crew change for crew signing on/off or crew transfer from tug boat;

• Prepare the necessary documents & invitation letter for crew visa application;

• Crew manning with necessary cert to apply if required (Singapore flag/MalaysiaFlag);

• Crew employment according to the STCW requirement as per Flag;

• Liaise & coordinate with 3rd party manning agencies for the smooth deployment of crew;

• Crew article or Electronic Ship Information for Marinet;

• Check the authenticity of the crew national COC & GOC with the respective maritime organisation;

• Apply COE/COR/GOC for all Officers for their respective Flag requirement;

• Handle extension of non-harbour craft license boat that need to stay in Singapore for more than 14 days via ICA Online;

• Handle crew salary, food allowance, salary disbursement and payroll reporting;

• Updating of vessel Flag to all platform (Marinet);

• Ensure crewing requirements are met;

• Update crew information into the crew management system;

• Update vessel certificate to MPA at Marinet system;

• Manage and oversee the day to day work for Crewing;

• Book inward/ outward pilotage, organise assist tug etc.;

• Any other administrative work as required by the Manager.

Job Requirements:

• Minimum 2 years experience as crewing executive and boarding officer for tug boats, AHTS;

• Able to converse in Bahasa Indonesia language would be an advantage as the job incumbent is required to communicate with Indonesian crews;

• Meticulous, pro-active with positive attitude and willing to learn;

• Good interpersonal skills and able to work well with others in a fast paced working environment;

• Able to work independently and as a team;

• Proficient in MS Office;

• Availability to commence work immediately or with short notice preferred.

We regret that only shortlisted applicants will be notified.