OPERATION OFFICER / EXECUTIVE

MEGASTAR SHIPPING PTE LTD; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

MEGASTAR SHIPPING PTE LTD in Singapore is seeking a Shipping Operations Officer to coordinate vessel schedules, berthing plans, and port activities within PSA and the Port of Singapore. The role focuses on timely arrivals, departures, and compliance with authorities.

You will prepare and submit required AA/AD, PCC, and port clearance documentation, liaise with PSA/MPA, and monitor vessel movements to prevent delays. Strong coordination and problem-solving skills are essential.

Qualifications

• Minimum 1 year of relevant port agency shipping operations experience.
• Strong understanding of Singapore port operations, PSA procedures, and MPA requirements.
• Excellent communication and coordination with authorities and service providers.
• Timely completion of formalities and declarations (ICA, MPA, Port clearance).
• Follows all rules and regulations; maintains good relationships with crew and officers.

Responsibilities

• Coordinate vessel schedules with terminals, suppliers, and service providers.
• Manage vessel arrivals/departures and port formalities, including barge arrangements and crew matters.
• Manage Tug/Barge supplies including equipment, freshwater, and bunkering.
• Submit required documentation to Port Authority and regulatory bodies.
• Monitor vessel ETAs and track movements while in port.
• Assist with crew operations, documentation and crew change coordination.
• Liaise with shipowners and principals regarding agency appointments.
• Provide operational support to Managers and perform additional duties.

Skills

Vessel operations

Port berthing planning

Documentation handling

Stakeholder communication

Problem solving

Team collaboration

Job description

Job Scope

1) Vessel Operations & Port Berthing Plan: Coordinate and manage vessel schedules to ensure efficient port rotations and on-time performance within the Port of Singapore (PSA).

2) Prepare and submit Arrival Advice (AA), Arrival Declaration (AD), Pre-Arrival / Pre-Departure documentation, and Port Clearance Certificates (PCC)

3) Liaise closely with PSA/JP operations teams, port authorities, and terminals regarding daily vessel activities, including loading, discharging, and shifting.

4) Monitor company vessel movements, status, and port progress to ensure operational schedules are adhered and r

eport operational delays, irregularities, incidents, or non-compliance issues to the Manager and assist with corrective follow-up actions.

5) Ensure correct execution of container loading, discharging, and stowage plans, complying with safety, stability, and terminal operating requirements.

6) Investigate, document, and report any operational incidents, such as container damage, short/over landed cargo, or delays.

7) Reporting, Monitoring & Operational Control: Maintain accurate and timely operational records, and monitor vessel performance and port turnaround time.

Job Responsibilities

• Coordinate with vessels, terminals, suppliers, and service providers regarding vessel schedules


• Manage vessel arrivals, departures, and port formalities, including barge arrangements and crew-related matters


• Manage Tug/Barge supplies including securing equipment, freshwater, and Bunkering


• Submit required documentation to the Port Authority and other relevant regulatory bodies


• Monitor vessel ETAs and track vessel movements while in port


• Assist with crew operations, documentation, and crew change coordination


• Liaise with shipowners and principals regarding agency appointments


• Provide operational support to immediate Managers and perform additional duties as assigned

Job Requirements

• Minimum 1 year of relevant experience in port agency shipping operations


• Strong understanding of Singapore port operations, PSA procedures, and MPA requirements


• Effective communication and coordination skills with local authorities and service providers


• Process all necessary formalities and declarations timely to ensure smooth arrival/departure of ship assigned. (i.e. : ICA, MPA, Port of clearance)


• Follows all rules and regulations according to the authorities


• Maintains a good relationship with the Ship Captain and Chief Officer


• Good knowledge of Port and Immigration regulations
  
• Good team player and communication skill


• Problem solver with a positive attitude

Salary commensurate with experience