CREWING & ADMIN EXECUTIVE

TIONG WOON MARINE PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Tiong Woon Marine Pte Ltd in Singapore is seeking a dedicated Crewing Executive to manage crew changes, certifications, visa arrangements and related admin for tug boats and AHTS. You will coordinate with third-party manning agencies and ensure compliance with flag requirements in Singapore.

The role requires at least 2 years' crewing/boarding officer experience, Bahasa Indonesia communication advantage, and proficiency in MS Office. Immediate start is preferred for a fast-paced environment.

Qualifications

• Minimum 2 years experience as crewing executive and boarding officer for tug boats/AHTS.
• Bahasa Indonesia language ability is an advantage for communicating with Indonesian crews.
• Meticulous, proactive with a positive attitude and willingness to learn.
• Good interpersonal skills and ability to work in a fast-paced environment.
• Able to work independently and as part of a team.
• Willing to work irregular hours.
• Proficient in MS Office.
• Available to commence work immediately or on short notice preferred.

Responsibilities

• Admin duties to monitor vessel certificates expiry and validity.
• Update the survey status table for tug and barge.
• Process inward/outward port clearances via Marinet for tug/barge.
• Coordinate ICA clearance for vessels per port requirements.
• Crew changes including sign-ons/offs or transfers.
• Prepare documents and invitation letters for crew visa applications.
• Liaise with third-party manning agencies for crew deployment.
• Maintain crew management system data and vessel flag updates.
• Handle crew payroll-related tasks and allowances.

Skills

Crew management

MS Office

Interpersonal skills

Bahasa Indonesia

Independence & teamwork

Job description

Job Description:

• Administration work to assist look onto boats expiry and certs validity/ expiry;
• Assist in creating/ updating table survey status for tug and barge;
• Declaration of inward/outward port clearance via Marinet for tug boats/Barge going OPL/Highsea/Next Port;
• ICA Clearance for vessel as per Port Clearance;
• Crew change for crew signing on/off or crew transfer from tug boat;
• Preparing the necessary documents & invitation letter for crew visa application;
• Crew manning with necessary cert to apply if required (Singapore flag/Malaysia Flag);
• Crew employment according to the STCW requirement as per Flag;
• Liaise & coordinate with 3rd party manning agencies for the smooth deployment of crew;
• Crew article or Electronic Ship Information for Marinet;
• Check the authenticity of the crew national COC & GOC with the respective maritime organisation;
• Apply COE/COR/GOC for all Officers for their respective Flag requirement;
• Extension of non-harbour craft license boat that need to stay in Singapore for more than 14 days via ICA Online;
• Handle crew salary, food allowance, salary disbursement and payroll reporting;
• Updating of vessel Flag to all platform (Marinet);
• Ensure crewing requirements are met;
• Updating of the crew information into the crew management system;
• Update vessel certificate to MPA at Marinet system;
• Manage and oversee the day to day work for Crewing;
• Book inward/ outward pilotage, organise assist tug etc.;
• Any other administrative work as required by the Manager

Job Requirements:

• Minimum 2 years experience as crewing executive and boarding officer for tug boats, AHTS;
• Able to converse in Bahasa Indonesia language would be an advantage as the job incumbent is required to communicate with Indonesian crews;
• Meticulous, pro-active with positive attitude and willing to learn;
• Good interpersonal skills and able to work well with others in a fast paced working environment;
• Able to work independently and as a team;
• Able to work at irregular hours;
• Proficient in MS Office;
• Availability to commence work immediately or with short notice preferred.