Accounts & Admin. Assistant

Private Advertiser; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Private Advertiser is seeking an Accounts & Admin. Assistant to support daily office operations and finance-related tasks. The role involves handling communications, document processing, and basic accounting activities under supervision.

Responsibilities include data entry, invoicing support, cash handling, and liaison with staff for timely processing of documents. This position requires attention to detail and organizational skills in a busy office setting.

Qualifications

• Certificate or Diploma in Accounting or Finance or equivalent work experience.
• Strong attention to detail with accurate data entry.
• Proficiency in Microsoft Office (Word, Excel).
• Organized and detail-oriented with a methodical approach.
• Independent and outgoing personality with good communication.
• Ability to think creatively and solve problems.

Responsibilities

• Attend to telephone calls and visitors.
• Maintain office stationery and pantry.
• Assist staff with photocopying, scanning, printing, and filing.
• Collect mail and route documents to the store.
• Record payments and manage petty cash.
• Merge PDFs for DO/SO/PO and other supporting documents for invoice preparation.

Skills

Attention to detail

Data entry

Independent & outgoing

Out-of-the-box thinking

Education

Certificate/ Diploma in Accounting or Finance

Tools

Microsoft Office (Word, Excel)

Job description

ACCOUNTS & ADMIN. ASSISTANT

The Accounts & Admin. Assistant serves to support the office and staff with administrative duties. He / She will ensure that the necessary processes and documentations are carried out according to procedures in a timely manner.

Administrative Activities of this Role - ADMIN

• Attend to telephone calls
• Attend to visitors and carry out procedures for visitors to the office
• Maintain the office stationaries, office machines, pantry
• Collect mail from the head office receptionist
• Assist the staff with administrative work such as photocopying, scanning, printing, passing documents to the store
• Any other administrative duties assigned by the Supervisor

Accounting Activities of this Role - AR

• Check and update payments received in the bank accounts, into the Cash Book
• Record and deposit cheques received
• Manage petty cash
• Prepare receipt voucher and manage cash from COD customers
• Inform respective sales personnel for those customers paying in advance or COD payments
• Update customer Aging Report after receiving paymentMerge PDF of DO, SO, PO and other supporting documents for invoice preparation
• Mail or email statement of accounts or invoices to customers

Accounting Activities of this Role - AP

• Check supplier / subcontractor invoices and supporting documents from Procurement / Project team. Update payables in the Cash Book
• Prepare payment for approval listing
• Prepare for GIRO payment

Requirements

• Certificate / Diploma in Accounting or Finance, or equivalent work experience
• Strong attention to detail and ability to accurately perform data entry
• Proficient in Microsoft Office (Words, Excel)
• Organized and detailed
• Independent and outgoing personality
• Ability to think out-of-the-box