Accounts & Admin Assistant

E 1 ASIA HOLDINGS PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

E 1 Asia Holdings Pte. Ltd. in Singapore is seeking an Accounts & Admin Assistant to support Finance and Administration, handling invoices, credit notes, payments, and statements of account while ensuring accuracy and compliance.

You will maintain organized filing and documentation of financial records, manage diverse employee leave types, update leave balances in the tracker, and assist with daily office administration and ad hoc duties as required.

Qualifications

• Diploma in Accounting, Finance, or related field, or equivalent experience.
• Prior experience in a similar accounts or bookkeeping role.
• Proficiency in Xero accounting software.
• Strong attention to detail, accuracy, and organizational skills.
• Good understanding of basic accounting principles and financial regulations.
• Ability to maintain confidentiality of financial information.

Responsibilities

• Process and issue invoices, credit notes, refunds, and statements of account accurately.
• Record and reconcile accounts payable and receivable transactions.
• Follow up on outstanding invoices to ensure timely payments.
• Maintain organized filing and documentation of invoices and receipts.
• Maintain records of employee leave types and update leave balances.
• Update leave applications and leave balances promptly in the leave tracker.
• Follow up with employees and supervisors on incomplete or missing leave applications.
• Verify leave records with supporting documents such as medical certificates or approval forms.
• Perform any other ad hoc duties assigned.

Skills

Attention to detail

Organizational skills

Education

Diploma in Accounting/Finance or related field

Tools

Xero accounting software

Job description

Job Summary

We are seeking a responsible and detail-oriented Accounts & Admin Assistant to support Finance and Administration functions by managing accounts payable/receivable, invoice processing, payments, filing, employee leave records, and office administration.

Responsibilities

• Process and issue invoices, credit notes, refunds, and statements of account accurately to support financial operations
• Record and reconcile accounts payable and receivable transactions to resolve discrepancies and maintain accurate financial records
• Follow up on outstanding invoices and manage debt collection to ensure timely payments
• Maintain organized filing and documentation of invoices, receipts, and supporting financial documents
• Maintain accurate records of various employee leave types including annual, medical, hospitalisation, childcare, maternity, paternity, and unpaid leave
• Update leave applications and leave balances promptly in the leave tracker to ensure current records
• Follow up with employees and supervisors on incomplete or missing leave applications to maintain compliance
• Verify that leave records are supported by relevant documents such as medical certificates or approval forms
• Perform any other ad hoc duties assigned

Preferred competencies and qualifications

• Diploma in Accounting, Finance, or a related field, or equivalent experience
• Prior experience in a similar accounts or bookkeeping role
• Proficiency in Xero accounting software
• Strong attention to detail, accuracy, and organizational skills
• Good understanding of basic accounting principles and financial regulations
• Ability to maintain confidentiality of financial information