Admin

FIVE LEAF BUILDER PTE. LTD.; Singapore; Vor Ort; SGD 33.000 - 56.000; Vollzeit

Zusammenfassung

FIVE LEAF BUILDER PTE. LTD. is seeking an organized administrator in Singapore to support daily operations.

You will handle quotations, invoices, purchase orders, and payment documents, while maintaining accurate records and coordinating with customers, suppliers, and subcontractors. The role requires careful data entry and clear communication to keep projects on track. You will assist with scheduling, project documents, and compliance-related paperwork, and contribute to efficient office

Qualifikationen

• Experience handling quotations, invoices, and purchase orders.
• Proficient in MS Word, Excel, and Google Sheets.
• Attention to detail and compliance-oriented.

Aufgaben

• Perform daily administrative and clerical tasks to support office operations.
• Prepare quotations, invoices, purchase orders, and payment documents.
• Maintain organized records and filing systems for easy retrieval and compliance.
• Coordinate with customers, suppliers, and subcontractors for timely communication and service.
• Assist with email correspondence, phone calls, and appointment scheduling.
• Prepare and update project documents, service reports, and work schedules.
• Support preparation of regulatory paperwork as required.
• Enter and update data using Microsoft Word, Excel, and Google Sheets.
• Monitor outstanding invoices and follow up on payments.
• Perform additional administrative duties as assigned by management.

Kenntnisse

Administrative skills

Document management

Data entry

Communication

Scheduling

Vendor coordination

Tools

Microsoft Word

Microsoft Excel

Google Sheets

Jobbeschreibung

Job Summary

You will manage administrative tasks including preparing quotations, invoices, purchase orders, and payment documents. You will maintain records, coordinate with stakeholders, assist with correspondence and scheduling, update project documents, and support compliance-related documentation.

Responsibilities

• Perform daily administrative and clerical tasks to support smooth office operations
• Prepare accurate quotations, invoices, purchase orders, and payment documents to facilitate transactions
• Maintain organized company records, documents, and filing systems for easy retrieval and compliance
• Coordinate effectively with customers, suppliers, and subcontractors to ensure timely communication and service delivery
• Assist with email correspondence, phone calls, and appointment scheduling to support team communication
• Prepare and update project documents, service reports, and work schedules to track progress and deadlines
• Support preparation of MOM, HDB, CPF, and other company-related administrative documentation as required for regulatory compliance
• Enter and update data accurately using Microsoft Word, Excel, and Google Sheets to maintain up-to-date records
• Monitor outstanding invoices and follow up on payments to ensure timely collections
• Perform additional administrative duties assigned by management to support business needs