Admin

FORTIFIED (S) PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Fortified (S) PTE. LTD. in Singapore is seeking an organized administrative coordinator to manage daily operations, handle communications, and support HR and payroll tasks.

The role involves maintaining records, coordinating with clients and suppliers, arranging meetings, and ensuring documentation is properly filed and accessible for management and project teams.

Responsibilities

• Manage and coordinate the company's daily administrative activities.
• Maintain and organize company documents, records, files, and correspondence.
• Prepare quotations, invoices, purchase orders, letters, reports, and other administrative documents.
• Handle incoming and outgoing emails, phone calls, and other company communications.
• Coordinate with clients, suppliers, subcontractors, workers, and management when required.
• Maintain employee records, attendance records, leave records, and other HR-related documents.
• Assist with payroll preparation and provide the necessary attendance and salary information to management.
• Monitor office supplies, stationery, equipment, and other administrative requirements.
• Arrange meetings, appointments, site visits, and other company activities.
• Assist management in preparing and submitting documents to clients, authorities, and other relevant parties.
• Maintain proper records of project documents, permits, contracts, and work-related correspondence.
• Follow up with clients, suppliers, and subcontractors regarding quotations, payments, deliveries, and pending documents.
• Ensure all administrative documents are properly filed and easily accessible when required.
• Assist with staff onboarding, work pass documentation, and other employee administrative matters.
• Support the management and project team with day-to-day administrative and coordination work

Job description

• Manage and coordinate the company's daily administrative activities.
• Maintain and organize company documents, records, files, and correspondence.
• Prepare quotations, invoices, purchase orders, letters, reports, and other administrative documents.
• Handle incoming and outgoing emails, phone calls, and other company communications.
• Coordinate with clients, suppliers, subcontractors, workers, and management when required.
• Maintain employee records, attendance records, leave records, and other HR-related documents.
• Assist with payroll preparation and provide the necessary attendance and salary information to management.
• Monitor office supplies, stationery, equipment, and other administrative requirements.
• Arrange meetings, appointments, site visits, and other company activities.
• Assist management in preparing and submitting documents to clients, authorities, and other relevant parties.
• Maintain proper records of project documents, permits, contracts, and work-related correspondence.
• Follow up with clients, suppliers, and subcontractors regarding quotations, payments, deliveries, and pending documents.
• Ensure all administrative documents are properly filed and easily accessible when required.
• Assist with staff onboarding, work pass documentation, and other employee administrative matters.
• Support the management and project team with day-to-day administrative and coordination work