Accounts & Operations Admin Specialist

HIRO ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

HIRO ENGINEERING PTE. LTD. in Singapore seeks an organized administrator to manage Accounts Payable, equipment inventory, and cross-functional admin tasks. You will process invoices, coordinate with suppliers, maintain records, and support management with office operations.

The role requires proficiency in MS Office, accuracy, and a proactive attitude. Candidates should be able to work independently and as part of a team in a fast-paced environment.

Qualifications

• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Excel, Microsoft Word and Microsoft Power Point.
• Positive attitude and willingness to learn.
• Demonstrate workplace integrity and uphold respect, honesty, responsibility and accountability.

Responsibilities

• Verify, process, and record supplier/vendor invoices accurately and on time.
• Prepare payment vouchers, track payment due dates and ensure timely settlement.
• Liaise with suppliers on billing discrepancies, credit notes, and outstanding balances.
• Maintain organized filing of invoices, receipts, and payment records with accuracy.
• Maintain and record equipment purchases, transfers and write-offs.
• Obtain stock counts from Ops team and reconcile against system records.
• Monitor equipment maintenance lifecycle, certificate validity and flag items due for replacement/ renewal.
• Liaise with vendors for repairs and servicing
• Coordinate with departments on equipment requisition.
• Provide direct administrative support to the management.
• Assist in ensuring the functionality of office equipment.
• Support ad-hoc administrative tasks, coordinating corporate events.

Skills

Independent work

Team collaboration

Work ethic

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

HIRO ENGINEERING PTE. LTD. in Singapore seeks an organized administrator to manage Accounts Payable, equipment inventory, and cross-functional admin tasks. You will process invoices, coordinate with suppliers, maintain records, and support management with office operations.

The role requires proficiency in MS Office, accuracy, and a proactive attitude. Candidates should be able to work independently and as part of a team in a fast-paced environment.