Accounts & Finance Administrator

Originals Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Originals Pte Ltd is seeking an experienced Accounts & Finance Administrator to provide financial administrative support to the company, reporting directly to the General Manager.

You will manage full sets of accounting (AP/AR/GL), daily bookkeeping, payroll for 22 staff, HR operations, and general administration, while liaising with external accountants and auditors to ensure compliance with Singapore laws.

Qualifications

• At least 3 years of accounting working experience.
• Familiarity with Gmail and accounting software such as Xero; Payboy and Cin7 are a plus.
• Polytechnic diploma or bachelor’s degree in accounting, finance, business administration or related field.

Responsibilities

• Handle full sets of accounting (AP/AR/GL).
• Perform daily bookkeeping, accounts receivables & payables functions and related duties.
• Prepare payment vouchers, generate reports and statements, and liaise with clients on payment matters.
• Maintain general journal entries and liaise with external accountants and auditors.
• Manage HR functions for 22 staff, including payroll, attendance and leaves.
• Oversee recruitment, onboarding, offboarding and HR records.
• Provide ad-hoc administration support and ensure smooth office operations.
• Ensure compliance with Singapore employment laws and statutory requirements.

Education

Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.

Tools

Xero

Gmail

Payboy

Cin7

Job description

Our company is currently on the lookout for an experienced Accounts & Finance Administrator to provide financial administrative support to our company. You will be working closely with and reporting directly to the General Manager.

Main Responsibilities

Finance

• Full sets of accounting (AP/ AR/ GL)

• Responsible for daily bookkeeping, accounts receivables & payables functions and other related duties assigned.

• Performing administrative and clerical tasks, such as data entry, preparing payment vouchers, generating reports and statements, filing paperwork, and liaising with clients on payment matters.

• Maintain general journal entries

• Liaise with external accountants, auditors, tax agents, corporate secretary, bankers etc.

• Perform any other accounting/finance duties and responsibilities as and when necessary.

HR (22 staff)

• Manage full spectrum of HR functions and day-to-day HR operations

• Process monthly payroll accurately and independently

• Manage employee attendance, leave and payroll records

• Handle all statutory leaves, including annual leave, sick leave, maternity/paternity leave and other applicable statutory entitlements

• Manage and process statutory leave claims and government-related claims

• Handle employee onboarding, offboarding and employment documentation

• Manage recruitment, job postings, interview coordination and assist hiring processes

• Maintain accurate and up-to-date employee records and HR databases

• Prepare employment contracts, HR letters and other HR-related documents

• Handle employee enquiries and HR-related matters

• Ensure compliance with Singapore employment laws and statutory requirements

• Manage employee benefits, insurance and other staff-related matters

• Handle general HR administration and other ad-hoc duties as required

Administration (Ad-hoc)

• Ensure and maintain proper documentation of all finance, accounting and administration activities.

• Acting as the first point of contact when dealing with staff, suppliers and clients in terms of correspondence.

• Written communication including but not limited to drafting of documents or letters as and when necessary.

• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.

• To provide administrative support to Management and ensure smooth operations of the Company.

Requirements

• At least 3 years of accounting working experience

• Familiarity in Gmail, Xero. (Payboy & Cin7 is a plus)

• Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.