Finance & Administration Specialist

CREDENCE HRM PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

CPF contributions

Close management exposure

Job summary

CREDENCE HRM PTE. LTD. in Singapore seeks a Finance & Administration Specialist to support day-to-day accounting, financial reporting and office administration.

You will work closely with management and external service providers—accounting firms, law firms, banks and corporate secretarial providers—on audit, tax and KYC matters while maintaining strict confidentiality. The role requires at least 3 years in accounting support and finance operations, with strong Excel skills and knowledge of

Qualifications

• Degree or diploma in Accounting, Finance, Business Administration or a related field.
• At least 3 years of experience in accounting support, finance operations and/or administration.
• Experience in an investment holding company or professional services firm is an advantage.
• Good working knowledge of bookkeeping, bank reconciliation and Singapore Financial Reporting Standards (SFRS/SFRS(I)).
• Familiarity with KYC procedures and experience working with auditors and tax agents is an advantage.
• Proficient in Microsoft Excel and accounting software (e.g. Xero / QuickBooks); comfortable using AI tools to support data processing and document organisation.
• Strong organisational skills; able to prioritise tasks and meet deadlines, with hands-on experience in calendar, travel and meeting coordination.
• Good written and verbal communication skills in English.

Responsibilities

• Maintain accounting records and organise invoices, receipts, payment vouchers and supporting documents.
• Process supplier invoices, staff expense claims and payment requests in line with the approval workflow.
• Perform bank reconciliations and follow up on discrepancies and outstanding items.
• Monitor cash balances, payment schedules, receivables and operating expenses.
• Assist in preparing monthly management reports, tracking budgets and consolidating cash flow.
• Compile bank statements and investment transaction records for accounting and reporting.
• Liaise with external accountants and auditors on audit and tax matters; collect and verify KYC documents.
• Support year-end closing and prepare documents for audit and tax filing.
• Coordinate service vendors, contract renewals and other routine administrative matters.
• Set up and maintain digital and physical filing systems for financial and corporate records.
• Manage management calendars, arrange business travel and coordinate internal and external meetings.
• Liaise with banks, corporate secretarial providers and other institutions on KYC and due diligence submissions.
• Assist with staff onboarding documents, leave records and payroll-related information.
• Handle all sensitive information with care and in line with confidentiality requirements.
• Perform other finance and administrative duties as assigned.

Skills

Accounting support

Finance operations

Administration

KYC procedures

Excel

Xero

QuickBooks

Calendar coordination

English communication

Education

Degree or Diploma in Accounting/Finance/Business Administration

Tools

Xero

QuickBooks

Job description

About the Company

Our client operates within a family office structure in Singapore, supporting the family’s investment activities and related financial and administrative operations.

The role involves working closely with management and external professional service providers to maintain accurate financial records, coordinate administrative matters and support the smooth running of the office. Confidentiality, attention to detail and a responsible approach are essential.

Job Overview:

We are looking for a reliableand well-organised Finance & Administration Specialist to supportday-to-day accounting, financial reporting and administration. You will workclosely with management and external service providers — including accountingfirms, law firms, banks and corporate secretarial providers — on audit, tax andKYC matters, and help keep the office running smoothly. The role involvesaccess to sensitive financial and investment information and requires strictconfidentiality.

Key Responsibilities:

Finance & Accounting

• Maintain accounting records and organise invoices,receipts, payment vouchers and supporting documents.
• Process supplier invoices, staff expense claims and paymentrequests in line with the approval workflow.
• Perform bank reconciliations and follow up on discrepanciesand outstanding items.
• Monitor cash balances, payment schedules, receivables andoperating expenses.
• Assist in preparing monthly management reports, trackingbudgets and consolidating cash flow.
• Compile bank statements and investment transaction recordsfor accounting and reporting.
• Liaise with external accountants and auditors on audit andtax matters; collect and verify KYC documents.
• Support year-end closing and prepare documents for auditand tax filing.

Administration & Coordination

• Coordinate service vendors, contract renewals and otherroutine administrative matters.
• Set up and maintain digital and physical filing systems forfinancial and corporate records.
• Manage management calendars, arrange business travel andcoordinate internal and external meetings (in person and online).
• Liaise with banks, corporate secretarial providers andother institutions on KYC and due diligence submissions.
• Assist with staff onboarding documents, leave records andpayroll-related information.
• Handle all sensitive information with care and in line withconfidentiality requirements.
• Perform other finance and administrative duties asassigned.

Job Requirements

• Degree or diploma in Accounting, Finance, BusinessAdministration or a related field, or equivalent relevant experience.
• At least 3 years of experience in accounting support,finance operations and/or administration.
• Experience in an investment holding company or professionalservices firm is an advantage.
• Good working knowledge of bookkeeping, bank reconciliationand Singapore Financial Reporting Standards (SFRS/SFRS(I)).
• Familiarity with KYC procedures and experience working withauditors and tax agents is an advantage.
• Proficient in Microsoft Excel and accounting software (e.g.Xero / QuickBooks);comfortable using AI tools to support data processing and documentorganisation.
• Strong organisational skills; able to prioritise tasks andmeet deadlines, with hands-on experience in calendar, travel and meetingcoordination.
• Able to work independently, exercise sound judgement andfollow approval workflows.
• Good written and verbal communication skills in English.

What We Offer

• Competitiveremuneration commensurate with experience.
• Annualleave, medical benefits and CPF contributions (where applicable), in accordancewith the Employment Act and company policy.
• Closeworking relationship with management and broad exposure to finance andoperations.