Accounts Executive

Sys-Mac Automation Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Sys-Mac Automation Engineering Pte Ltd in Singapore seeks an Accounts Payable Operations professional to handle 3-way matching, invoicing, payments and vendor management. You will support general accounting tasks and audits to ensure accurate records and timely processing.

The role requires a Diploma in Accounting or equivalent and 2–3 years of accounting experience, with proficiency in MS Excel and ERP systems. Ability to work independently to meet deadlines in a fast-paced environment.

Qualifications

• Minimum LCCI or Diploma in Accounting or equivalent.
• 2–3 years of accounting experience.
• Proficient in MS Excel and ERP systems.
• Able to work independently to meet deadlines.

Responsibilities

• Perform 3-way matching of PO, GRN and supplier invoices.
• Enter vendor invoices with correct GL accounts and taxes.
• Verify bank details and secure approvals before payments.
• Prepare payment batches for management release.
• Maintain AP aging and manage supplier payment schedules.
• Monthly vendor statement reconciliations; resolve discrepancies.
• Assist in audits and keep accounting documents organized.

Skills

Independent work

Education

LCCI/ Diploma in Accounting or equivalent

Tools

MS Excel

ERP system

Job description

1. Accounts Payable (AP) Operations

• Perform 3-way matching of Purchase Orders (PO), Good Received Notes (GRN), and Supplier Invoices.
• Enter vendor invoices, debit notes, and credit notes into the accounting system with correct GL account coding and tax treatment.
• Verify supplier bank account details and ensure proper internal authorization approvals before payment processing.
• Prepare payment batches for management release.
• Maintain an updated AP Aging Report and manage supplier payment schedules to avoid credit holds.

2. Vendor Management & Reconciliation

• Perform monthly vendor statement reconciliations against ledger balances; investigate and resolve discrepancies promptly.
• Handle vendor queries regarding payment status, invoice disputes, and receipt confirmations.
• Maintain master vendor data in the ERP systems.

3. General Accounting & Support

• Process employee expense claims and petty cash disbursements.
• Assist the Senior Accounts Executive with routine bank reconciliation and cash flow tracking.
• Assist in organising and maintaining systematically filed accounting documents (tax invoices, payment vouchers, bank statements) for audit readiness,
• Support in annual audits by retrieving requested supporting schedules and documentation.
• Ad hoc duties as assigned by Manager.

Requirements:

• Minimum LCCI/ Diploma in Accounting or equivalent.
• 2-3 years of relevant accounting experience.
• Proficient in MS office (Excel) and have experience in using ERP system.
• Able to work independently to meet datelines.