AP Account Executive #EAT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an Accounts Payable/GL professional to join our finance team in Singapore. The role covers 3-way matching of invoices, posting to the accounting system, expense claims, and monthly payment runs.

You will generate AP aging reports, reconcile AP to the sub-ledger, support quarterly intercompany reconciliations, and assist with GST filing and group reporting. A Diploma/Degree in Accounting and at least 2 years of relevant experience are required.

Qualifications

• Diploma/Degree in Accounting
• At least 2 years of relevant experience
• Proficient in MS Office
• Meticulous with attention to details, independent and adept at taking initiative and multitasking

Responsibilities

• Perform 3 way match of vendor invoices, debit notes & credit notes against Purchase Orders and Delivery Orders; investigate differences.
• Post vendor invoices into accounting system.
• Check employee expense claims for adherence to policy and post accordingly.
• Prepare monthly payment runs (GIRO, TT, netting, cheque) per calendar and obtain bank authorizers' approvals.
• Generate AP aging reports and reconcile AP with GL sub-ledger; perform intercompany reconciliations quarterly.
• Maintain vendor accounts and perform SOA reconciliation to ensure liabilities are recorded.
• Support GST filing on AP side and assist in group reporting package prep.
• Assist with fixed assets, bank reconciliations, and period-end/month-end close tasks.

Skills

Attention to detail

Multitasking

Independent

Initiative

Education

Diploma/Degree in Accounting

Tools

MS Office

Job description

Accounts Payable

• Perform 3 way match of vendor invoices, debit note & credit note against Purchase Order and Delivery Order. Investigate differences if 3 way match fails.
• Posting of vendor invoices into accounting system
• Checking of external service engineer OT claims prior to submission to recruitment agency for invoice issuance to the Company
• Generate AP aging report. Reconcile of AP and subledger of GL.
• Maintain records of vendor account and perform SOA reconciliation to ensure liabilities are fully taken up
• Perform bi-monthly intercompany reconciliation (AR and AP) via excel file upload to Intercompany Reconciliation Tool
• Check of employee expense claim ensuring adherence to expense policy and posting of expense claim
• Preparation of monthly payment runs (GIRO, TT, netting, cheque) in accordance with the payment calendar and requesting for bank authorizers approval.
• Review and update AP policy in accordance with the changes in Group Central Directive.
• Checking of vendor account creation in accounting system (4 eye principle check)
• Creation of customer account in accounting system
• Perform various internal controls in accordance with Group & Company’s policy

General Ledger

• Preparation and posting of recurring and adhoc journal entries
• Posting of fixed assets depreciation and direct debit deduction from bank account.
• Perform bank reconciliation and PO clearing account
• Maintenance of Fixed Assets Register and perform physical fixed assets sighting and obtain confirmation from the HODs.
• Preparation and updating of monthly Balance Sheet Reconciliation Schedules (including Fixed Assets Register) with understanding of the transactions in the schedule
• Follow up on long outstanding transactions in the Balance Sheet Reconciliation Schedules
• Preparation and submission of monthly cash flow forecast & liquidity report
• Preparation of department expense ("COO") report to HODs
• Support quarterly GST filing (AP side)
• Adhoc stock adjustments
• Update foreign exchange rate
• Support with quarterly and yearend preparation of group reporting package
• Support project job costing including:
  1. Creating & re-opening of jobs
  2. Closing completed jobs at month end
  3. Generating & posting of engineer's timesheet
  4. Updating maintenance jobs in service timesheet template
  5. Generating job costing reports at month end
  6. Preparing monthly maintenance report

Job Requirement

• Diploma/Degree in Accounting
• At least 2years of relevant experience
• Proficient in MS Office
• Meticulous with attention to details, independent and adept at taking initiative and multitasking