Accounts Executive

FROSTS FOOD & BEVERAGE (PTE.) LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

FROSTS FOOD & BEVERAGE (PTE.) LTD. is seeking an Accounts Payable/Accounts Receivable specialist to manage invoicing, payments, and month-end closing.

You will process supplier invoices, perform 3-way matching, handle petty cash, and reconcile statements while maintaining strong vendor relationships. The role requires 1-3 years of accounting experience, familiarity with Navision or similar ERP, and keen attention to detail.

Qualifications

• Knowledge of AP/AR and general accounting procedures.
• Familiarity with Navision or similar ERP software.
• Proficient data entry and record keeping.
• Ability to work with vendors and resolve discrepancies.
• 1-3 years of accounting experience.

Responsibilities

• Process supplier invoices, credit notes, and debit notes accurately and timely.
• Perform 3-way matching (Invoice, PO, GRN) and ensure proper approval.
• Prepare weekly/monthly payment runs in accordance with agreed credit terms.
• Handle petty cash management, including reimbursement, top-up, recording, and reconciliation.
• Reconcile supplier statements and resolve discrepancies promptly.
• Handle supplier enquiries and maintain good vendor relationships.
• Ensure AP records are properly maintained and compliant with internal controls.
• Prepare bank applications and related payment documentation.
• Coordinate with banks on payment processing and confirmations.
• Perform intercompany reconciliation, including billing, settlement, and variance analysis.
• Resolve intercompany differences in a timely manner and support month-end closing.
• Issue customer invoices and credit notes accurately and on time.
• Monitor customer accounts and follow up on overdue balances.
• Prepare AR aging reports and escalated long-outstanding items.
• Perform customer statement reconciliation and resolve billing discrepancies.
• Coordinate with Sales and Operations on billing, returns, and credit issues.
• Support credit control and collection activities.
• Support month-end closing activities for AP and AR.
• Assist with audit schedules and documentation.
• Maintain proper filing and documentation (physical and digital).
• Participate in finance process improvement and system digitalisation.
• Perform other ad-hoc finance duties as assigned.

Skills

Accounts payable

Accounts receivable

General accounting

Data entry

Vendor communication

Teamwork

Attention to detail

Month-end close

Tools

Navision

Job description

Job Description

Accounts Payable (AP)

• Process supplier invoices, credit notes, and debit notes accurately and timely
• Perform 3-way matching (Invoice, PO, GRN) and ensure proper approval
• Prepare weekly/monthly payment runs in accordance with agreed credit terms
• Handle petty cash management, including reimbursement, top-up, recording, and reconciliation
• Reconcile supplier statements and resolve discrepancies promptly
• Handle supplier enquiries and maintain good vendor relationships
• Ensure AP records are properly maintained and compliant with internal controls
• Prepare bank applications and related payment documentation
• Coordinate with banks on payment processing and confirmations
• Perform intercompany reconciliation, including billing, settlement, and variance analysis
• Resolve intercompany differences in a timely manner and support month-end closing

Accounts Receivable (AR)

• Issue customer invoices and credit notes accurately and on time
• Monitor customer accounts and follow up on overdue balances
• Prepare AR aging reports and escalated long-outstanding items
• Perform customer statement reconciliation and resolve billing discrepancies
• Coordinate with Sales and Operations on billing, returns, and credit issues
• Support credit control and collection activities

General / Finance Support

• Support month-end closing activities for AP and AR
• Assist with audit schedules and documentation
• Maintain proper filing and documentation (physical and digital)
• Participate in finance process improvement and system digitalisation
• Perform other ad-hoc finance duties as assigned

Education and Experience

• Knowledge of accounts payable and accounts receivable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software will be advantage (such as Navision)
• Knowledge of payment via Trust Receipt
• Proficient in data entry and management
• 1-3 years general accounting experience

Key Accounts Payable Skills and Competencies

• Organized and know how to prioritized work
• Attention to detail and accuracy
• Able to handle high volume
• Communication skills
• Vendor relationship skills
• Team work
• Professional integrity
• Ability to meet deadlines