Accounts Executive (AP)

HMI MEDICAL CENTRE PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

HMI MEDICAL CENTRE PTE. LTD. in Singapore is seeking an Accounts Executive on a one-year contract to support daily AP activities, assist AR and patient billing, and help with data cleansing across finance systems.

You will ensure accurate coding, manage invoices, handle vendor queries, and drive process improvements with a focus on accuracy and timely reporting in a healthcare environment.

Strong Excel skills and familiarity with SAP Business One or Dynamics 365 are preferred.

Qualifications

• Diploma or Degree in Accounting/Finance with relevant accounting experience.
• Healthcare experience is an advantage.
• Proficient in ERP/accounting systems and Excel.

Responsibilities

• Manage daily AP activities including invoice processing and verification.
• Assist AR and patient billing; reconcile billing records.
• Perform regular data cleansing and maintenance of billing systems.
• Support process improvements, automation, and inter-department coordination.

Skills

Accounts Payable

Accounts Receivable

Data cleansing

Process improvement

Excel proficiency

Attention to detail

Communication

Education

Diploma or Degree in Accounting/Finance

Tools

SAP Business One

Dynamics 365 Business Central

Job description

Job Purpose

We are seeking a detail-oriented and organised Accounts Executive to join the Finance team on a one-year contract basis. The successful candidate will primarily support the day-to-day Accounts Payable (AP) function, while also assisting with Accounts Receivable (AR), data cleansing, process improvement initiatives.

Key Responsibilities:

1. Accounts Payable

• Manage daily AP activities, including invoice processing, matching and verification against POs, GRNs, contracts and supporting documents.
• Review and resolve invoice discrepancies, including pricing, quantities, GST and supporting documentation.
• Ensure accurate GL, cost centre and department coding, as well as compliance with approval policies.
• Process staff claims, reimbursements and payment run in accordance with approved schedules.
• Perform vendor statement reconciliations and follow up on outstanding or disputed items.
• Handle vendor and internal queries relating to invoices, payments and account balances.
• Maintain accurate AP records and supporting documents for audit and compliance purposes.
• Support internal and external audits and ensure timely, accurate processing in compliance with Company policies, accounting standards and GST requirements.

2. Accounts Receivable & Patient Billing Support

• Assist in maintaining accurate Accounts Receivable records, investigate and assist in resolving billing discrepancies, payment variances and rejected claims.
• Perform reconciliations between billing systems, payment records and financial reports.

3. Data Cleansing & Management

• Perform regular data cleansing, validation and maintenance of billing and finance-related records.
• Identify and rectify duplicate, incomplete, or inaccurate data within finance and patient billing systems.

4. Process Improvement & finance Support

• Review existing AR, billing, and data management processes to identify efficiency improvements.
• Support automation, digitization, and process enhancement initiatives within the finance team.
• Work collaboratively with Finance and other departments to ensure timely resolution of finance-related matters.
• Perform any other duties and responsibilities as assigned by the Finance Manager.

Requirements:

• Diploma or Degree in Accounting, Finance or a related discipline, with preferably 1–3 years of relevant accounting experience.
• Prior healthcare experience is an advantage.
• Familiarity with ERP/accounting systems, preferably SAP Business One and Dynamics 365 Business Central.
• Proficient in Microsoft Excel, including XLOOKUP, PivotTables and data analysis functions.
• Good understanding of AP/AR processes, invoice processing, reconciliations and vendor management.
• Experience in handling large datasets, data validation and data cleansing is an advantage.
• Strong attention to detail, accuracy, organisational and problem-solving skills.
• Good communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
• Able to work independently and as part of a team in a fast-paced environment while managing multiple priorities.
• Able to commence at short notice is preferred.