Accounts cum Admin Officer

CREDENCE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 47,000 - 71,000; Full time

Job summary

Credence Engineering Pte. Ltd. is seeking an Accounts cum Admin Officer to independently manage full sets of accounts, maintain office documentation, and support audit processes.

You will handle monthly management reports, receivables and payables, and provide general admin support to the office and management. Proficiency in Microsoft Dynamics NAV and Excel is required, with strong data entry and filing skills. Experience in construction finance tasks is a plus.

Qualifications

• 3 years of experience handling full sets of accounts.
• Proficient with Microsoft Dynamics NAV Online.
• Advanced Excel/Google Sheets for data analysis and reporting.
• Excellent communication and interpersonal skills.
• Experience in data entry and maintaining financial records.
• Construction industry experience is a plus.

Responsibilities

• Prepare monthly management reports and process receivables and payables.
• Maintain accurate financial records and statements.
• Provide general administrative support to the office and management.
• Prepare letters, invoices, and other admin documents.
• Coordinate with departments and suppliers on administrative matters.
• Assist in auditing processes and compliance tasks.
• Monitor filing systems and assist with documentation.

Skills

Accounting

Data analysis

Communication skills

Interpersonal skills

Tools

Microsoft Dynamics NAV Online

Excel

Google Sheets

Job description

JobSummary

We are seeking a reliable Accounts cum Admin Officer to independently manage accounts, maintain office documentation, and support audit processes.

Responsibilities

• Responsible for full spectrum of accounting functions including but not limited to preparation of monthly management reports, receivables and payables processing.
• Maintain accurate and updated financial records and statements.
• Handle general administrative duties and provide office support.
• Provide general administrative and clerical support to the office and management.
• Prepare, organize, and maintain documents, records, and files.
• Perform accurate data entry and update company records and databases.
• Handle incoming and outgoing emails, correspondence, and documents.
• Prepare letters, reports, quotations, invoices, and other administrative documents when required.
• Manage and maintain proper filing systems, both physical and electronic.
• Assist with scheduling meetings, appointments, and other office activities.
• Answer and respond to routine enquiries from staff, customers, suppliers, and other parties.
• Monitor office supplies and arrange replenishment when necessary.
• Assist in preparing and submitting applications, forms, and other documents to relevant authorities when required.
• Coordinate with different departments, suppliers, and external parties on administrative matters.
• Assist management with reports, records, and other administrative tasks.
• Ensure administrative work is complete accurately and within the required deadlines.
• Perform other duties and responsibilities as assigned by management.

Preferred competencies and qualifications

• 3 years of experience in handling full sets of accounts.
• Proficiency with Microsoft Dynamics NAV Online accounting software.
• Advanced skills in spreadsheet software such as Excel or Google Sheets for data analysis and reporting.
• Excellent communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
• Experience in data entry and managing project progressive claims to support construction-related finance tasks.
• Working experience in the construction trade to understand industry-specific requirements is a plus.