Accounts Assistant (Temporary)

Office Secretaries Pte Ltd; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

Office Secretaries Pte Ltd is seeking a temporary Accounts Assistant in Singapore to support the finance team for a ~3-month contract. You will manage accounts payable, vendor payments, reconciliations, and financial reporting to ensure smooth operations.

The role requires at least 1 year in a professional setting and experience with Aderant Expert, with a focus on accuracy, attention to detail, and proactive communication within the team.

Qualifications

• At least one year experience in a professional environment (legal industry preferred).
• Experience using Aderant Expert.
• Strong accuracy and attention to detail in financial data handling.
• Ability to build credibility and rapport quickly with colleagues.
• Tenacity in completing tasks and projects independently.
• Friendly and approachable communication style.

Responsibilities

• Set up and monitor clients who require e-billing and ensure invoices are accepted.
• Prepare invoices and payment instructions; ensure timely payments.
• Post vouchers and payments into the accounting system for accuracy.
• Process supplier invoice payments, staff expenses, and disbursements.
• Handle petty cash transactions and reconcile balances.
• Perform monthly bank reconciliations to match statements and records.
• Assist in preparing and reconciling accounts payable reports and accrual entries.
• Support WIP updating and debt chasing as needed.
• Respond to finance queries and assist the Finance Manager and Executives.
• Build professional relationships within the office to facilitate smooth operations.
• Follow through on assigned tasks with tenacity and attention to detail.
• Collaborate effectively as a conscientious and self-motivated team player.

Skills

Accuracy

Attention to detail

Rapport building

Self-motivation

Communication

Team player

Tools

Aderant Expert

Job description

Company Overview

OFFICE SECRETARIES PTE. LTD.

Job Summary

The Accounts Assistant (Temporary) manages accounts payable, vendor payments, regulatory reconciliations, and financial reporting to support the finance team's operations during a fixed-term contract.

Responsibilities

• Set up and monitor clients who require e-billing. Ensure correct procedures are followed so that invoices are accepted via e-billing
• Prepare invoices/payment instructions and ensure payments are processed on time
• Post all vouchers and payments into the accounting system to maintain accurate financial records
• Process supplier invoice payments, staff expense claims, and disbursements accurately using cheques and bank transfers
• Handle petty cash transactions for office expenses and reconcile balances regularly
• Perform monthly bank reconciliations to ensure accuracy between bank statements and company records
• Assist in printing and reconciling monthly accounts payable reports, including preparing accrual journal entries
• Assist in WIP updating and debt chasing
• Respond to miscellaneous finance queries and provide support to the Finance Manager and Executives as needed
• Build professional relationships within the office to facilitate smooth financial operations
• Follow through on assigned tasks and projects with tenacity and attention to detail
• Collaborate effectively as a conscientious and self-motivated team player

Preferred competencies and qualifications

• At least one year experience in a professional environment, legal industry preferred
• Experience using Aderant Expert
• Strong accuracy and attention to detail in financial data handling
• Ability to build credibility and rapport quickly with colleagues
• Tenacity in completing tasks and projects independently
• Friendly and approachable communication style

Other Information

This is a fixed-term contract role (~3 months, subject to extension). Only shortlisted candidates will be contacted.