Accounts and Admin Assistant

ESFIRA PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

5 day work week

Annual Wage Supplement (13th month)

Job summary

ESFIRA PTE LTD is seeking an Accounts and Admin Assistant to join our team in Singapore. This full-time position covers a range of accounting and administrative duties to support smooth operations, with a 5 day work week and a 13th month bonus as part of the compensation package.

You will handle day-to-day office administration, maintain filing systems, assist with shipments and logistics, and support internal departments.

Qualifications

• Diploma in Accounting or related field.
• 1–2 years of experience in a similar accounts or administrative role.
• Proficiency with accounting software and Microsoft Office.
• Excellent attention to detail and the ability to maintain accurate financial records.
• Strong communication and interpersonal skills.
• Flexibility to handle a variety of tasks and adapt to changing priorities.

Responsibilities

• Administrative Duties: Support and handle day-to-day office administration and documentation related to accounts and general administration.
• Accounts & Logistics Support: Coordinate and arrange shipments (local and international) with procurement team and courier companies.
• Communication & Coordination: Act as a liaison between internal departments and external partners; update customers on shipment statuses and delays.
• Other Duties: Support other departments during peak periods and ensure adherence to policies.

Skills

Attention to detail

Communication

Interpersonal skills

Flexibility

Office software proficiency

Education

Diploma in Accounting

Diploma in Business Admin

Tools

Accounting software

Microsoft Office

Job description

5 day work week

Annual Wage Supplement (13th month bonus) included

About the role

We are seeking a diligent Accounts and Admin Assistant to join our team at ESFIRA PTE LTD. In this full-time position, you will be responsible for performing a range of accounting and administrative duties to support the smooth running of our organization.

Key Responsibilities

1. Administrative Duties:

• Support and handle day-to-day office administration and documentation related to accounts and general administration.
• Maintain and update filing systems, records, and databases.
• Manage stationery and office supply inventories.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Prepare reports, memos, and basic correspondence as required.

2. Accounts & Logistics Support:

• Coordinate and arrange shipments (local and international) with procurement team and courier companies.
• Track and follow up on delivery schedules to ensure timely dispatch and arrival.
• Liaise with needful parties on shipping arrangements and requirements.
• Handle documentation for export/import permits if applicable.

3. Communication & Coordination:

• Act as a liaison between internal departments and external partners.
• Update customers and internal teams on shipment statuses and potential delays.
• Respond to administrative and logistics inquiries in a timely and professional manner.

4. Other Duties:

• Support other departments during peak periods or as assigned by management.
• Ensure adherence to company policies and procedures.

Requirements

• Diploma in Accounting, Business Admin or related fields
• 1- 2 years of experience in a similar accounts or administrative role (entry level may be accepted)
• Proficiency with accounting software and Microsoft Office suite
• Excellent attention to detail and the ability to maintain accurate financial records
• Strong communication and interpersonal skills to liaise with colleagues and stakeholders
• Flexibility to handle a variety of tasks and adapt to changing priorities