6 Months Contract Renewable Procurement Administrator #HJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a capable Procurement Admin to support the procurement team with administrative tasks, contract coordination, and vendor management in Singapore. The role involves reviewing NDAs, processing invoices, and maintaining supplier records.

Ideal candidates hold a diploma or degree in a related field and have 1–3 years of procurement or operations support experience, with familiarity in SAP or Coupa being advantageous.

Qualifications

• Min Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.
• 1–3 years of relevant administrative, procurement or operations support experience highly advantageous.
• Experience with procurement systems such as SAP, Coupa or other ERP systems will be an added advantage.

Responsibilities

• Provide administrative and operational support to the procurement team.
• Assist in preparing, reviewing and coordinating contracts, agreements and Non-Disclosure Agreements (NDAs).
• Coordinate meetings, appointments and schedules with internal stakeholders and external vendors.
• Maintain and update procurement records, including purchase orders, contracts and vendor information.
• Assist with purchasing activities, vendor coordination and subscription management.
• Process invoices and ensure timely and accurate documentation.
• Monitor contract expiry dates and coordinate contract renewals.
• Perform data entry and maintain accurate procurement records in relevant systems.
• Prepare regular and ad-hoc reports to support procurement operations.
• Ensure proper documentation and compliance with internal procedures and record-keeping requirements.
• Attend to basic queries and provide general administrative support to the team.
• Undertake other ad-hoc duties and projects as assigned.

Skills

Administrative support

Procurement support

Education

Diploma or Degree in Business Administration, Finance, Information Systems

Tools

SAP

Coupa

ERP systems

Job description

Job Responsibilities

• Provide administrative and operational support to the procurement team.

• Assist in preparing, reviewing and coordinating contracts, agreements and Non-Disclosure Agreements (NDAs).

• Coordinate meetings, appointments and schedules with internal stakeholders and external vendors.

• Maintain and update procurement records, including purchase orders, contracts and vendor information.

• Assist with purchasing activities, vendor coordination and subscription management.

• Process invoices and ensure timely and accurate documentation.

• Monitor contract expiry dates and coordinate contract renewals.

• Perform data entry and maintain accurate procurement records in relevant systems.

• Prepare regular and ad-hoc reports to support procurement operations.

• Ensure proper documentation and compliance with internal procedures and record-keeping requirements.

• Attend to basic queries and provide general administrative support to the team.

• Undertake other ad-hoc duties and projects as assigned.

Requirements & Candidate Profile

• Min Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.

• 1–3 years of relevant administrative, procurement or operations support experience highly advantageous

• Experience with procurement systems such as SAP, Coupa or other ERP systems will be an added advantage.