2310 Receptionist with Administrative Support / Hougang MRT

ALBEDO DESIGN PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Xinmin Primary School is seeking a diligent receptionist/administrative assistant for a fixed-term contract. You will answer calls, manage visitors, and handle enquiries from parents and staff in a busy school environment. You will assist with attendance, missing pupil notices, and messages during events.

Responsibilities include assisting sick pupils, distributing materials, and recording incidents in FormSG on an iPad. Proficiency with MS Word/Excel/PowerPoint is preferred.

Qualifications

• Completed secondary school education.
• Good communication and interpersonal skills, teamwork and initiative are preferred.
• Proficiency in Word, Excel and PowerPoint is preferred.
• Three years of relevant reception and administrative experience in a school environment is preferred.

Responsibilities

• Provide customer service in a busy primary school: answer calls, manage visitors, take messages and handle enquiries from parents, pupils, vendors and staff.
• Contact parents each morning about absent pupils and convey messages to pupils during ad hoc or special events.
• Provide first-level assistance to sick or injured pupils, including issuing fever patches or cold packs; promptly escalate cases needing further assistance.
• Support pupils who vomit or soil their clothes; issue uniforms, assist with buttons and zips, and arrange snacks when needed.
• Record incidents using FormSG on an iPad, and enter late-arrival and early-dismissal details for attendance tracking.
• Use photocopiers and scanners; print documents from the shared drive and shred documents as required.
• Count, sort and distribute brochures, leaflets and other items to teachers and pupils; assist with school breakfast coupon compilation.
• Handle outgoing post and record incoming mail in Excel.
• Maintain current, replenished forms in the reception forms cabinet.
• Receive supplies and equipment, notify the teacher-in-charge and obtain the appointed Goods Acceptance Officer's signature on delivery orders.
• Monitor and record students' use of the school phone, manage lost-and-found belongings and provide other general administrative support.

Skills

Communication skills

Interpersonal skills

Teamwork

Initiative

Education

Completed secondary school education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Name of Authority: Xinmin Primary School

Contract Period: 1 January 2027 to 31 December 2027.

Personnel to be deployed at the following hours:

• Mon...???

Requirements:

• Completed secondary school education.
• Good communication and interpersonal skills, teamwork and initiative are preferred.
• Proficiency in Microsoft Word, Excel and PowerPoint is preferred.
• Three years of relevant reception and administrative experience in a school environment is preferred.

Job Scopes:

1. Provide customer service in a busy primary school: answer calls, manage visitors, take messages and handle enquiries from parents, pupils, vendors and staff.
2. Contact parents each morning about absent pupils and convey messages to pupils during ad hoc or special events.
3. Provide first-level assistance to sick or injured pupils, including issuing fever patches or cold packs; promptly escape cases needing further assistance.
4. Support pupils who vomit or soil their clothes; issue uniforms, assist with buttons and zips, and arrange snacks when needed.
5. Record incidents using FormSG on an iPad, and enter late-arrival and early-dismissal details for attendance tracking.
6. Use photocopiers and scanners; print documents from the shared drive and shred documents as required.
7. Count, sort and distribute brochures, leaflets and other items to teachers and pupils; assist with school breakfast coupon compilation.
8. Handle outgoing post and record incoming mail in Excel.
9. Maintain current, replenished forms in the reception forms cabinet.
10. Receive supplies and equipment, notify the teacher-in-charge and obtain the appointed Goods Acceptance Officer's signature on delivery orders.
11. Monitor and record students' use of the school phone, manage lost-and-found belongings and provide other general administrative support.