1611 Receptionist with Administrative Support/Newton MRT

Private Advertiser; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Private Advertiser in Singapore seeks a competent Front Desk Administrator to support the School's General Office on a full-time basis. The role covers reception, document handling, and daily administrative tasks.

You will manage inquiries, coordinate communications, maintain attendance records, calendar events, and assist with events and graduations, ensuring smooth campus operations and professional service to staff, students and the public.

Qualifications

• Minimum 2 years of front desk, customer service and admin experience.
• Excellent interpersonal, communication, analytical and negotiation skills.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office and general office equipment.

Responsibilities

• Manning the front desk and attending to enquiries from the public, parents, students and other visitors.
• Receiving, sorting, handling and dispatching incoming and outgoing correspondence, letters and parcels.
• Managing all incoming telephone calls and directing them to relevant staff or departments.
• Facilitating issuance and collection of graduation and academic certificates.
• Updating and maintaining attendance records for students and staff.
• Managing internal facility bookings within the School campus and updating the internal calendar.
• Assisting with photocopying, printing, laminating and preparation of school-related materials.
• Coordinating transport arrangements for CCAs and school events.
• Arranging orders for fruit/health baskets and other office requirements.
• Assisting with refreshments and setting up event venues, including table skirting.
• Monitoring and replenishing office supplies and first aid contents.
• Handling emergency situations as instructed by authorised personnel.
• Performing other administrative duties as assigned by the Admin Manager or supervising officers.

Skills

Front desk experience

Customer service

Administrative experience

Interpersonal skills

Communication skills

Analytical skills

Negotiation skills

Independent work

Tools

MS Office

Office equipment

Job description

Contract Period: 1 January to 31 December 2027

Working hours

• Monday to Thursday: 7:00am to 4:15pm. Friday: 7:00am to 3:45pm. Each shift includes a 45-minute lunch break.
• No deployment on Saturdays, Sundays or gazetted public holidays.

Job Requirements

• Candidates must have at least 2 years of relevant working experience in front desk, customer service and general administrative functions.
• Good interpersonal, communication, analytical and negotiation skills
• Ability to work independently with minimal supervision
• Proficiency in Microsoft Office applications and general office equipment.

Job Description

The Services required are set out as follows:

1. Provide front desk and general administrative support to the School's General Office.
2. The administrative duties shall generally include the following:
   • Manning the front desk and attending to enquiries from members of the public, parents, students and other visitors.
   • Receiving, sorting, handling and dispatching incoming and outgoing correspondence, letters, parcels and deliveries.
   • Managing all incoming telephone calls and directing them to the relevant staff or departments.
   • Facilitating the issuance and collection of graduation certificates and academic certificates by students, or any other documents or awards for collection.
   • Updating and maintaining students' and staff attendance records
   • Managing and maintaining internal facility bookings within the School campus
   • Maintaining and updating the School's internal calendar
   • Assisting with photocopying, printing, laminating and preparation of school-related materials.
   • Assisting with transport arrangements and confirmations for Co-Curricular Activities (CCAs) and school events
   • Updating the School's organisation chart and honour rolls
   • Coordinating the maintenance of office equipment
   • Arranging orders for fruit / health baskets and other office requirements
   • Assisting with the preparation of refreshments and setting up of event venues, including table skirting arrangements
   • Monitoring and replenishing office supplies, including first aid box contents, stationery and other consumables
   • Assisting in attending to emergency situations, including calling for ambulance services when instructed by the School's authorised personnel
   • Performing any other administrative or related duties as may be assigned by the Admin Manager or the designated supervising officers