1611 Receptionist with Administrative Support/Newton MRT

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Anglo-Chinese School (Barker Road) in Singapore is seeking a dedicated front desk and administrative support staff to join the General Office. You will handle enquiries, manage correspondence, coordinate phone calls, and assist with certificates and attendance records.

The role covers facility bookings, calendar updates, photocopying, event setup, and basic office logistics. Candidates should have at least two years of relevant experience, strong communication skills, and proficiency in

Qualifications

• Two years of relevant experience in front desk, customer service and admin tasks.
• Good interpersonal and communication abilities, with strong analytical and negotiation skills.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office and general office equipment.

Responsibilities

• Provide front desk and general administrative support to the School's General Office.
• Manning the front desk and handling enquiries from the public, parents, students and visitors.
• Receiving, sorting and dispatching mail, parcels and deliveries.
• Managing incoming calls and directing to appropriate staff or departments.
• Issuing and collecting graduation and academic certificates and other documents.
• Updating attendance records for students and staff.
• Managing internal facility bookings and maintaining the School's calendar.
• Assisting with photocopying, printing, laminating and preparing materials.
• Assisting with transport arrangements for CCAs and school events.
• Maintaining organisation charts and honour rolls, and coordinating office equipment maintenance.

Skills

Interpersonal skills

Communication skills

Analytical skills

Negotiation skills

Tools

Microsoft Office

Job description

Name of Authority: Anglo-Chinese School (Barker Road) Contract Period: 1 January to 31 December 2027

Working hours

• Mondays to Thursdays: 7:00am to 4:15pm. Fridays: 7:00am to 3:45pm. Each shift includes a 45-minute lunch break.
• No deployment on Saturdays, Sundays or gazetted public holidays.

Job Requirements

• Candidates must have at least 2 years of relevant working experience in front desk, customer service and general administrative functions.
• Good interpersonal, communication, analytical and negotiation skills
• Ability to work independently with minimal supervision
• Proficiency in Microsoft Office applications and general office equipment.

Job Description

1. Provide front desk and general administrative support to the School's General Office.
2. The administrative duties shall generally include the following:
   • Manning the front desk and attending to enquiries from members of the public, parents, students and other visitors.
   • Receiving, sorting, handling and dispatching incoming and outgoing correspondence, letters, parcels and deliveries.
   • Managing all incoming telephone calls and directing them to the relevant staff or departments.
   • Facilitating the issuance and collection of graduation certificates and academic certificates by students, or any other documents or awards for collection.
   • Updating and maintaining students' and staff attendance records
   • Managing and maintaining internal facility bookings within the School campus
   • Maintaining and updating the School's internal calendar
   • Assisting with photocopying, printing, laminating and preparation of school-related materials.
   • Assisting with transport arrangements and confirmations for Co-Curricular Activities (CCAs) and school events
   • Updating the School's organisation chart and honour rolls
   • Coordinating the maintenance of office equipment
   • Arranging orders for fruit / health baskets and other office requirements
   • Assisting with the preparation of refreshments and setting up of event venues, including table skirting arrangements
   • Monitoring and replenishing office supplies, including first aid box contents, stationery and other consumables
   • Assisting in attending to emergency situations, including calling for ambulance services when instructed by the School's authorised personnel
   • Performing any other administrative or related duties as may be assigned by the Admin Manager or the designated supervising officers