1 Year Accounts Executive (AR) - Entry Level #NJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an AR and Billing Specialist to manage project invoices, milestones and close-out invoices in Singapore. You will work with Project Managers and Sales to ensure billing aligns with customer agreements and internal controls.

The role involves processing credit notes, handling overdue invoices, reconciling accounts, and supporting month-end/year-end closing including GST reporting and audit inquiries. 1-year contract.

Qualifications

• Prepare accurate project invoices and milestone bills.
• Process credit notes and billing adjustments with approvals.
• Monitor AR ageing and follow up on overdue invoices.
• Support GST reporting and month-/year-end closing activities.

Responsibilities

• Prepare accurate and timely project invoices and final close-out invoices.
• Collaborate with Project Managers and Sales to align billing with agreements.
• Process credit notes, adjustments and customer refunds with approvals.
• Monitor AR ageing and collect overdue payments via calls and emails.
• Reconcile customer accounts and resolve billing discrepancies.
• Apply incoming payments to correct accounts and investigate unapplied cash.
• Assist with month-end/year-end closing, including foreign-currency revaluation and provisions.
• Prepare periodic reports on sales, AR, cash flow and group reporting.

Skills

Billing

Accounts receivable

Invoicing

Credit notes

Month-end close

Reconciliation

ERP systems

Attention to detail

Tools

SAGE 300

Job description

Responsibilities

• Prepare accurate and timely project invoices, including milestone billing, progress claims, change orders, retention sums and final project close-out invoices.
• Work closely with Project Managers and Sales teams to monitor project milestones and billing schedules, ensuring invoices comply with customer agreements and internal requirements.
• Process credit notes, billing adjustments and customer refunds with the required approvals and supporting documentation.
• Monitor AR ageing reports and follow up professionally and persistently with customers on overdue invoices through telephone calls, emails and formal correspondence.
• Reconcile customer accounts, resolve billing discrepancies and respond promptly and professionally to customer enquiries.
• Apply incoming payments accurately to the appropriate customer accounts, invoices and projects, and investigate unapplied cash or short payments.
• Support month-end and year-end closing activities, including journal entries, foreign-currency AR revaluation, doubtful-debt provisions and balance-sheet reconciliations.
• Prepare weekly, monthly, quarterly and ad-hoc reports covering sales, accounts receivable, billing summaries, cash-flow forecasts and group reporting requirements.
• Assist with GST reporting, corporate income tax documentation, customer master-data maintenance, stocktaking, detective controls and internal or external audit queries.
• Identify opportunities to improve and digitalise the Bill-to-Cash process, while collaborating with Project Management, Sales, Operations and Finance teams to resolve invoicing and collection issues.
• General Ledger activities , including preparing recurring and non-recurring journal entries, adjustment, reclassification and reversal entries, together with the relevant journal voucher documentation.
• Fixed Asset Management: Maintain the fixed asset register, obtain HOD confirmation on asset holdings,and perform physical asset verification to ensure the accuracy and completenessof asset records.
• Experience in a project, construction or installation environment and familiarity with ERP system (SAGE 300) will be an advantage.

Additional Information:

• Marymount/ Bishan area
• 9am - 6pm (Mon - Fri)
• 1 Year Contract (extendable)

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.