[0580] Documentation Executive (Import & Export / Trade) | Central / 5 days / $4k

The Supreme HR Advisory Pte. Ltd.; Singapore; Presencial; SGD 33.000 - 45.000; Jornada completa

Descripción de la vacante

The Supreme HR Advisory Pte. Ltd. in Singapore seeks an experienced Import/Export Documentation Specialist to manage end-to-end documentation such as LCs, BLs, COOs, invoices, packing lists and contracts. You will ensure LC compliance and liaise with banks, shipping lines and global offices to coordinate shipments and timelines.

Ideal candidates have 5+ years in trade documentation, strong LC/UCP 600 knowledge, and proficient Excel skills to maintain multiple trackers and resolve discrepancies.

Formación

• Bachelor’s degree in business, international trade, logistics or related discipline.
• Minimum 5 years hands-on experience in import/export documentation and LC basics.
• Experience coordinating with banks, shipping lines and freight forwarders.
• Strong knowledge of LC terms, UCP 600 and trade docs.
• Proficient with Excel and maintaining trackers.

Responsabilidades

• Prepare, review and manage end-to-end import/export documentation (LC, BL, COO, invoices, packing lists, contracts).
• Review LC terms and ensure compliance with LC requirements and UCP 600.
• Liaise with shipping lines, freight forwarders and agents on bookings and schedules.
• Coordinate LC issuance, amendments, document presentation and negotiations with banks.
• Coordinate with global offices to align shipment arrangements and timelines.
• Maintain accurate shipment, documentation and payment trackers and resolve discrepancies.
• Undertake other duties and ad hoc projects as directed by the Director.

Conocimientos

Import/export documentation

LC & UCP 600 knowledge

Shipping coordination

Bank liaison

Excel proficiency

Educación

Bachelor's degree in Business / International Trade / Logistics

Herramientas

Microsoft Excel

Document management system

Descripción del empleo

• Salary: $3,000 - $4,000
• Working hours: Monday – Friday | 9.30am – 6pm
• Location: Central (Near Tanjong Pagar MRT)

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

• Bachelor’s degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
• Minimum 5 years of hands‑on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers