6723 - Documentation Executive (Import & Export / Trade)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an experienced Import/Export Documentation Specialist in Central Singapore (Near Tanjong Pagar MRT).

You will manage end-to-end documentation and LC processing to ensure LC compliance. Responsibilities include reviewing LC terms under UCP 600, coordinating with banks, shipping lines and freight forwarders, and maintaining accurate shipment trackers. A Bachelor's degree and 5+ years of import/export documentation experience are required.

Qualifications

• Bachelor's degree in business, International Trade, Supply Chain Management, Logistics, Finance or related discipline.
• Minimum 5 years hands-on experience in import/export documentation.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers.

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including LC, BL, COO, Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Skills

Import/Export Documentation

LC (Letters of Credit) knowledge

UCP 600 knowledge

Excel proficiency

Documentation tracking

Education

Bachelor's degree in Business/International Trade/Logistics

Tools

Microsoft Excel

Job description

Salary: $3,000 - $4,000

Working hours: Monday - Friday | 9.30am - 6pm

Location: Central (Near Tanjong Pagar MRT)

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

• Bachelor's degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
• Minimum 5 years of hands-on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers