Import & Export/Trade Documentation Officer - 5 Days - Central - 3972

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Documentation Executive (Import & Export / Trade) to oversee end-to-end documentation including Letters of Credit, Bills of Lading, Certificates of Origin and related documents.

Located in Central Singapore near Tanjong Pagar MRT, the role offers a monthly salary of SGD 3,000 to SGD 4,000. You will review LC terms, liaise with banks and shipping lines, coordinate with global offices, and maintain trackers to ensure timely processing of shipments and

Qualifications

• Bachelor's degree in a related discipline.
• Minimum 5 years hands-on import/export documentation experience, including Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Strong knowledge of Letters of Credit (LC), UCP 600 and international trade documentation; proficient in Excel and maintaining trackers.

Responsibilities

• Prepare, review and manage end-to-end import and export documentation (LC, BL, COO, Phytosanitary Certificates, Commercial Invoices, Packing Lists, Sales Contracts).
• Review LC terms and ensure documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on bookings, BL drafts, amendments and schedules.
• Coordinate with banks on LC issuance, amendments, presentation and negotiations.
• Collaborate with global offices (including India) to coordinate shipment arrangements and timelines.
• Maintain accurate shipment, documentation and payment tracking records; follow up on outstanding documents and discrepancies.

Skills

LC knowledge

UCP 600 knowledge

Microsoft Excel

Education

Bachelor's degree in International Trade / Business / Logistics

Job description

Documentation Executive (Import & Export / Trade)

Salary: $3,000 - $4,000

Working hours: Monday - Friday | 9.30am - 6pm

Location: Central (Near Tanjong Pagar MRT)

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

• Bachelor's degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
• Minimum 5 years of hands‑on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers

WhatsApp: [phone] (Anna)

Wong Zhi Jing | Reg No : R26163972

The Supreme HR Advisory Pte. Ltd | Ea No: 14C7279