[0580] Documentation Executive (Import & Export / Trade) - Central / 5 days / $4k

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an experienced Import/Export Documentation Specialist to manage end-to-end trade documentation in a fast-paced environment in Singapore.

Responsibilities include LC and BL handling, maintaining compliance with UCP 600, and coordinating with banks, shippers, and global offices. Proficiency in Excel and strong attention to detail are essential.

Qualifications

• 5+ years of hands-on import/export documentation experience.
• Experience with Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin, COO, and Invoices.

Responsibilities

• Prepare, review and manage end-to-end import/export documentation, including LC, BL, COO, invoices and packing lists.
• Review LC terms and ensure compliance with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipments, BL drafts, amendments and schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work with global offices to coordinate shipment arrangements and documentation timelines.
• Maintain accurate shipment, documentation and payment tracking records; follow up on discrepancies through resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Skills

Documentation expertise

Education

Bachelor's degree in Business / International Trade / Logistics

Tools

Microsoft Excel

Job description

Salary

Salary: $3,000 - $4,000

Working hours

Working hours: Monday - Friday | 9.30am - 6pm

Location

Location: Central (Near Tanjong Pagar MRT)

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

• Bachelor's degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
• Minimum 5 years of hands-on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers