Documentation Executive (Import & Export / Trade) - LCYL

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Documentation Executive to manage end-to-end import and export documentation, including LC, BL, COO and related certificates.

Central location in Singapore offers a Monday–Friday 9:30am–6pm schedule, with a salary range of SGD 3,000– SGD 4,000 per month. The role requires 5+ years of hands-on experience in trade documentation, familiarity with LC terms and UCP 600, and strong Excel skills to maintain multiple trackers and records.

Qualifications

• Bachelor's degree in business, international trade, supply chain, logistics, finance or related discipline.
• Minimum 5 years of hands-on import/export documentation experience.
• Experience coordinating with banks on LC and with shipping lines/freight forwarders.
• Strong knowledge of LC, UCP 600 and international trade docs.
• Proficient in Microsoft Excel and maintaining trackers.

Responsibilities

• Prepare, review and manage end-to-end import/export documentation (LCs, BLs, COO, phytosanitary certificates, invoices, packing lists, contracts).
• Review LC terms and ensure compliance with LC requirements and UCP 600 to minimise discrepancies.
• Coordinate with banks, shipping lines, freight forwarders on LC issuance, amendments and shipments.
• Liaise with global offices to coordinate shipment arrangements and documentation timelines.
• Maintain accurate documentation and payment tracking records and resolve discrepancies.

Skills

LC & UCP 600

Documentation tracking

Financial coordination

Excel

Education

Bachelor's degree in business / international trade

Tools

Microsoft Excel

Job description

Documentation Executive (Import & Export / Trade)

Salary: $3,000 - $4,000

Working hours: Monday - Friday | 9.30am - 6pm

Location: Central (Near Tanjong Pagar MRT)

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

• Bachelor's degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
• Minimum 5 years of hands-on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers