People & Office Operations Coordinator

Ongoing Warehouse AB; Göteborgs kommun; On-site; SEK 360,000 - 460,000; Full time

Benefits offered by this job

Wellness benefits

Gym access

Job summary

Ongoing, headquartered in Gothenburg, Sweden, seeks an Office & HR Coordinator to own office operations, payroll coordination and HR administration. You will coordinate practical matters, support onboarding/offboarding documentation and act as the main contact toward our external payroll provider.

You will collaborate with the Head of Talent and colleagues across the business to document processes, improve routines and ensure a welcoming, well-organised workplace as the company grows.

Qualifications

• Previous experience in a coordinating or administrative role within office management, HR administration, payroll administration or a similar area.
• Experience handling recurring administrative processes with deadlines and confidential information.
• Strong organisational skills and attention to detail.
• Ability to work independently, prioritise effectively and take ownership of both planned and ad-hoc tasks.
• Clear and professional communication skills in Swedish and English.
• Good digital skills and the ability to learn new administrative systems.

Responsibilities

• Coordinate monthly payroll administration by collecting and reviewing payroll input, meeting deadlines and owning communication with our external payroll provider.
• Maintain employee information and support recurring HR administration, including documentation connected to onboarding and offboarding.
• Support the implementation of a future HR system.
• Document and improve administrative processes and routines so that they remain clear, efficient and scalable as the company grows.
• Coordinate company off-sites, celebrations, parties and other internal events.
• Help create a welcoming and well-organised office environment by taking ownership of the small but important details that keep the office running smoothly, from shared spaces and meeting rooms to everyday practical needs.
• Coordinate with the office landlord, contractors and suppliers, and follow up on practical matters concerning the office.
• Order food, office supplies and other items needed for a well-functioning workplace.
• Handle varied day-to-day administrative requests and take initiative when practical issues arise.

Skills

Structured and dependable

Clear communication Swedish & English

Excellent organisational skills

Independent working

Digital skills

Collaborative mindset

Job description

Ongoing, headquartered in Gothenburg, Sweden, seeks an Office & HR Coordinator to own office operations, payroll coordination and HR administration. You will coordinate practical matters, support onboarding/offboarding documentation and act as the main contact toward our external payroll provider.

You will collaborate with the Head of Talent and colleagues across the business to document processes, improve routines and ensure a welcoming, well-organised workplace as the company grows.