Office Coordinator

Ework Group AB; Stockholms kommun; Sur place; SEK 192 864 - 261 744; Temps partiel

Résumé du poste

Ework Group in Stockholm is seeking a part-time Office Coordinator to ensure a smooth daily work life at our central Stockholm office. The role focuses on maintaining a well-functioning workplace and supporting colleagues across HR, culture, and workplace operations.

You will join the People & Development team, bring a service mindset, and handle office operations, onboarding, events, and safety routines with a proactive, organized approach.

Qualifications

• Service-minded with experience in office coordination or reception.
• Sharp eye for detail and maintaining a tidy, welcoming environment.
• Structured and proactive with ability to manage multiple tasks.

Responsabilités

• Daily office operations and upkeep of common areas, kitchens, and facilities.
• Purchasing and supplier coordination for office and IT supplies; catering for events.
• Onboarding support by preparing equipment and welcome kits for new employees.
• Meeting and visitor coordination including room setup and conferencing tech.
• Access and safety administration including crisis plans and fire safety routines.
• Event and activity support for after-works and team events.

Connaissances

Service-minded

Attention to detail

Communicative

Proactive

Multitasking

Outils

Microsoft Office

Facilities software

Description du poste

Office Coordinator

Are you someone who notices the details others miss - and takes pride in making everyday working life run smoothly? We're looking for an Office Coordinator to join our team in Ework's office in central Stockholm. This is a part-time role (50-75%) with a 6-month probationary period, suited for someone service-minded who genuinely cares about creating a positive and well-functioning workplace experience.

Ework Group

Ework Group is a market-leading and independent consultant provider operating in northern Europe, which focuses on IT, telecom, technology, and business development. Without having consultants employed, Ework can impartially match every assignment with the right competence from the whole market. Ework was founded in Sweden in 2000, and is now active in Sweden, Denmark, Norway, Finland and Poland. The firm has framework agreements with over 170 leading corporations in most sectors, and over 10,000 consultants on assignment. Ework's head office is in Stockholm. Ework's shares are listed on Nasdaq Stockholm.

The team

You will be part of the People & Development team, a central function focused on creating a great employee experience at Ework. The team works across HR, culture, and workplace, and the Office Coordinator role plays a key part in bringing the physical office environment to life. You will work closely with colleagues across the business and be a natural point of contact for day-to-day office needs.

Role responsibilities

As Office Coordinator, you are the engine behind a well-functioning workplace.

The role will include (but not be limited to):

• Daily office operations: ensuring all common areas, kitchens, and facilities are well-maintained and stocked; handling deliveries, mail, and ad-hoc requests from colleagues
• Purchasing and supplier coordination: ordering office and IT supplies, food and beverages, flowers, and catering for recurring events such as the weekly Wednesday breakfast and after-works
• Onboarding support: preparing equipment, access cards, welcome kits, and providing practical assistance to new employees during their first weeks
• Meeting and visitor coordination: preparing meeting rooms, welcoming guests, handling conference equipment and logistics for internal and external meetings
• Access and safety administration: managing access cards, keys, and security systems; maintaining the crisis plan; supporting fire safety routines
• Event and activity support: contributing to the planning and execution of after-works, team celebrations, kickoffs, and other internal events

Office location

Ework's head office, central Stockholm.

We are looking for you who...

• Are genuinely service-minded and find satisfaction in making others' workday a little easier
• Have a sharp eye for detail and take pride in maintaining a well-organised, tidy, and welcoming environment
• Are structured and proactive, you handle multiple ongoing tasks without losing the overview
• Communicate well and feel comfortable being a visible, approachable contact for colleagues, visitors, and suppliers
• Have previous experience from a similar role; office coordination, facility management, reception, or a comparable service-oriented position

You are the kind of person who notices when the coffee is running low before anyone has to ask, and who takes equal care of a smooth onboarding as of a well-run after-work. You are calm under pressure, handle shifting priorities with ease, and bring positive energy to the team. Most importantly, you care about the people around you and the environment you help create because you know that a great workplace doesn't happen by itself.

Additional information

The position is a part-time role (50-75%) with a 6-month probationary period, and the preferred start date is subject to agreement.

Last day of submission is 2026-08-20

The recruitment process will include psychometric testing, interviews, and reference check.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Whistleblowing Policy, which provides guidelines for reporting misconduct can be found on Ework website: https://www.eworkgroup.com/about-us/our-responsibility