Office and HR Coordinator

Ongoing Warehouse AB

Göteborgs kommun

On-site

SEK 360,000 - 460,000

Full time

9 days ago

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Benefits offered by this job

Wellness benefits

Gym access

Job summary

Ongoing, headquartered in Gothenburg, Sweden, seeks an Office & HR Coordinator to own office operations, payroll coordination and HR administration. You will coordinate practical matters, support onboarding/offboarding documentation and act as the main contact toward our external payroll provider.

You will collaborate with the Head of Talent and colleagues across the business to document processes, improve routines and ensure a welcoming, well-organised workplace as the company grows.

Qualifications

Previous experience in a coordinating or administrative role within office management, HR administration, payroll administration or a similar area.
Experience handling recurring administrative processes with deadlines and confidential information.
Strong organisational skills and attention to detail.
Ability to work independently, prioritise effectively and take ownership of both planned and ad-hoc tasks.
Clear and professional communication skills in Swedish and English.
Good digital skills and the ability to learn new administrative systems.

Responsibilities

Coordinate monthly payroll administration by collecting and reviewing payroll input, meeting deadlines and owning communication with our external payroll provider.
Maintain employee information and support recurring HR administration, including documentation connected to onboarding and offboarding.
Support the implementation of a future HR system.
Document and improve administrative processes and routines so that they remain clear, efficient and scalable as the company grows.
Coordinate company off-sites, celebrations, parties and other internal events.
Help create a welcoming and well-organised office environment by taking ownership of the small but important details that keep the office running smoothly, from shared spaces and meeting rooms to everyday practical needs.
Coordinate with the office landlord, contractors and suppliers, and follow up on practical matters concerning the office.
Order food, office supplies and other items needed for a well-functioning workplace.
Handle varied day-to-day administrative requests and take initiative when practical issues arise.

Skills

Structured and dependable

Clear communication Swedish & English

Excellent organisational skills

Independent working

Digital skills

Collaborative mindset

Job description

Ongoing is continuing its journey of profitable growth and is now searching for an Office & HR Coordinator.

Do you enjoy creating structure, providing great service and making sure both people processes and everyday office operations run smoothly? Ongoing is growing, and we are looking for an Office & HR Coordinator who will take ownership of a broad range of responsibilities across our office, payroll coordination and HR operations.

Great workplaces are built through collaboration. Leaders from different teams working together to support each other and drive Ongoing forward.

About Ongoing

Headquartered in Gothenburg, Sweden, Ongoing is a leading cloud-native WMS for logistics-intensive companies, including both third-party logistics (3PL) providers and businesses that operate their own warehouses. Our Software-as-a-Service solution helps customers integrate, automate and optimise complex warehouse flows.

Since July 2026, Ongoing has been a portfolio company of Cinven, a leading pan-European private-equity firm. This represents a new phase for the company, with strong ambitions to continue growing internationally and develop more structured and scalable ways of working.

Knowledge sharing is part of everyday life at Ongoing. Our developers collaborate closely to solve problems and learn from one another.

About the position

As Office & HR Coordinator, you will have a central role in ensuring that our office and administrative processes work reliably and efficiently. You will coordinate practical office matters, support recurring HR administration and act as the main contact towards our external payroll provider.

The role combines ownership of established routines with the opportunity to improve and document processes as Ongoing continues to grow. You will work closely with the Head of Talent and collaborate with colleagues and external partners across a wide range of matters.

In this role, you will

Coordinate monthly payroll administration by collecting and reviewing payroll input, meeting deadlines and owning communication with our external payroll provider.

Maintain employee information and support recurring HR administration, including documentation connected to onboarding and offboarding.

Support the implementation of a future HR system.

Document and improve administrative processes and routines so that they remain clear, efficient and scalable as the company grows.

Coordinate company off-sites, celebrations, parties and other internal events.

Help create a welcoming and well-organised office environment by taking ownership of the small but important details that keep the office running smoothly, from shared spaces and meeting rooms to everyday practical needs.

Coordinate with the office landlord, contractors and suppliers, and follow up on practical matters concerning the office.

Order food, office supplies and other items needed for a well-functioning workplace.

Handle varied day-to-day administrative requests and take initiative when practical issues arise.

Who we are looking for

We are looking for a structured and dependable person who enjoys a varied role and takes pride in getting the details right. You are comfortable coordinating several activities at once, communicate clearly with different stakeholders and follow tasks through to completion. You are also proactive in identifying what needs to be done and improving routines when something can work better.

Cross-functional collaboration helps us grow while maintaining the culture and values that make Ongoing a great place to work.

Required qualifications

Previous experience in a coordinating or administrative role within office management, HR administration, payroll administration or a similar area.

Experience handling recurring administrative processes with deadlines and confidential information.

Strong organisational skills and attention to detail.

Ability to work independently, prioritise effectively and take ownership of both planned and ad-hoc tasks.

Clear and professional communication skills in Swedish and English.

Good digital skills and the ability to learn new administrative systems.

Strong merits

Experience coordinating payroll together with an external payroll provider.

Experience administering HR, payroll or time reporting systems.

Experience with onboarding, off-boarding or employee documentation.

Experience coordinating offices, suppliers, internal events or company assets.

Experience documenting and improving administrative processes in a growing company.

Why join Ongoing?

You will join a profitable, fast-growing tech company with a strong product, close customer relationships and knowledgeable colleagues. This is a visible role with broad internal contact and clear ownership. Your work will have a direct impact on employees’ day-to-day experience and on how well our internal operations support the company as it grows.

The role offers a varied working day and the opportunity to shape practical routines, strengthen our administrative foundation and contribute to a well-organised and welcoming workplace.

At Ongoing, you will be part of a down-to-earth and collaborative culture where knowledgeable colleagues share ideas, help one another and value individual responsibility. We combine the energy of a growing company with an informal, social workplace where people have the opportunity to influence how we work and develop together.

We offer a flexible work environment where you can take responsibility for planning your working day, together with regular opportunities to connect through after-work activities, company conferences and workouts. Our modern office next to Chalmers also provides access to practical amenities such as a gym, changing rooms, and bicycle facilities.

Our top-floor ping-pong table is appreciated for breaking off between hard work. Many, but not all, colleagues also like using the health benefits for running, gym, padel, squash, tennis, golf, or other activities.

Terms

The position is based at Ongoing’s office in Gothenburg and is primarily office-based. We offer competitive terms and benefits, including wellness-related benefits that support an active and healthy lifestyle.