HR & Payroll Administrator

biotage-1708019070; Uppsala kommun; On-site; SEK 334,800 - 502,200; Full time

Benefits offered by this job

Collaborative work environment

Opportunity for continuous improvement

Job summary

Biotage in Uppsala, Sweden, seeks an HR & Payroll Administrator to manage payroll and employee benefits across EMEA. The role requires a service-minded individual with strong organisational and communication skills, ideally with 3–5+ years in HR administration.

You will handle transactional HR activities, maintain employee data, and support HR projects, ensuring high-quality processes. This position offers an opportunity to enhance employee experience in a collaborative global HR function.

Qualifications

• 3–5+ years of experience in HR administration and payroll processes.
• Experience with benefits administration and employee lifecycle processes.
• Proven ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate payroll inputs and related changes for global entities.
• Administer employee benefits including pension and healthcare.
• Prepare and maintain HR documentation and records.
• Support onboarding, offboarding, and other HR operational projects.

Skills

Organisational skills

Attention to detail

Service-minded approach

Communication skills

Data management skills

Education

Relevant education in Human Resources or Business Administration

Tools

HRIS systems

Microsoft Office (especially Excel)

Job description

About the role

As HR & Payroll Administrator, you will be responsible for accurate and timely administration of payroll, employee benefits and HR operational processes across EMEA, including Sweden and the UK. You will play an important role in supporting the smooth delivery of HR administration and ensuring a consistent employee experience across regions.

You will manage transactional HR activities, maintain accurate employee data in global HR systems and support HR Business Partners with employee lifecycle processes. The role requires strong structure, attention to detail, confidentiality and a service-minded approach.

Key responsibilities

• Coordinate payroll inputs and payroll-related changes for relevant global entities, working closely with external payroll and EOR providers.
• Administer employee benefits, including pension, healthcare and benefit enrolment, and support communication with employees and benefit providers.
• Prepare and maintain HR documentation, including employment contracts, offer letters, change letters and employee records.
• Maintain accurate data in HR systems and support HR reporting, compliance and audit activities.
• Support onboarding, offboarding, HR intranet updates, training coordination and other HR operational projects.

Your profile

We are looking for someone who is organised, accurate and service-minded, with the ability to manage several tasks and deadlines simultaneously while maintaining high quality and attention to detail. You enjoy working in an international environment and collaborate effectively with employees, managers, HR colleagues and external providers.

• Relevant education within Human Resources, Business Administration or a related field, or equivalent work experience.
• 3–5+ years of experience in HR administration, payroll administration and/or HR operations, preferably in an international environment.
• Experience with payroll inputs, benefits administration, HRIS systems, applicant tracking systems and employee lifecycle processes.
• Strong administrative and data management skills, with excellent attention to detail and good knowledge of Microsoft Office, especially Excel.
• Clear communication skills, a proactive and service-minded approach, and the ability to handle confidential information with integrity.

What we offer

We offer a broad and varied role within a global HR function, where you will have the opportunity to contribute to efficient processes, high data quality and a positive employee experience. You will be part of a collaborative environment that values structure, accountability and continuous improvement.

Application

If you are motivated by delivering high-quality HR administration in an international setting, we look forward to receiving your application. Please submit your application as soon as possible, as selection may take place on an ongoing basis.