Senior Coordinator, Office Management

Etraveli Group AB; Göteborgs kommun; On-site; SEK 334,800 - 558,000; Full time

Benefits offered by this job

Healthcare allowance

Comprehensive pension and health insurance

Daily breakfast

Inclusive workplace activities

Job summary

Etraveli Group AB is seeking an organized Office Coordinator for our Gothenburg office. This role is pivotal in maintaining a welcoming atmosphere and supporting daily operations in a vibrant, collaborative environment.

Candidate must have at least 2 years of office administration experience, strong customer service skills, and fluency in both English and Swedish. Benefits include a healthcare allowance, comprehensive insurance, and daily breakfast.

Qualifications

• At least 2 years of office administration or facility coordination experience.
• Strong background in customer service or hospitality.
• Proactive, detail-oriented, and comfortable managing priorities.

Responsibilities

• Greet visitors ensuring a positive first impression.
• Manage front-desk activities and visitor sign-in.
• Coordinate breakfast service and office inventory.
• Oversee supplier relations and facility maintenance.
• Use office-management software effectively.

Skills

Office administration experience

Customer service

Fluency in English

Fluency in Swedish

People management

Tools

Envoy

Slack

Job description

About the Role

We are looking for an organized, people‑oriented professional to step into the role of Office Coordinator, anchoring our vibrant Gothenburg office and serving as the heartbeat of our local team. You will join a highly collaborative, fast‑paced environment where your energy directly impacts the daily happiness of your colleagues.

Responsibilities

• Warmly greet visitors and candidates, ensuring a positive first impression.
• Manage front‑desk activities, including reception services, visitor sign‑in, and badge/print log‑ins.
• Coordinate breakfast service, catering supplies, and office inventory as needed.
• Maintain a pleasant office atmosphere—managing lighting, music, and décor.
• Coordinate events and cultural celebrations in an inclusive, multi‑national environment.
• Oversee supplier relations, facility maintenance, and communication with local vendors.
• Use modern workplace & office‑management software (e.g., Envoy, Slack, maintenance ticketing, inventory systems).
• Report directly to the CTO and supervise one direct report.

Requirements

• At least 2 years of office administration, reception, or facility coordination experience in an international, fast‑paced corporate or tech environment.
• Strong background in customer service, hospitality, or a front‑facing role focused on guest satisfaction.
• Fluent in English and Swedish (written and oral).
• People‑management experience is a plus.
• Proactive, energetic, detail‑oriented, and comfortable managing priorities.

Who You Are

• Love interacting with people and possess a natural ability to make everyone feel comfortable.
• Collaborative team player who thrives on initiative and independence.
• Exceptionally neat, organized, and able to prioritize tasks efficiently.
• Adopts a “no task is too big or too small” mindset.

Benefits

• Healthcare allowance for health‑promoting activities.
• Comprehensive pension and health insurance.
• Daily breakfast.
• Inclusive workplace with gaming and after‑work activities.

Diversity disclaimer

At Etraveli Group we value diversity; we pride ourselves on being a company represented by people of all different backgrounds. During hiring, we are committed to ensuring equality and promoting diversity in the workplace at every selection stage. As such, we provide the same opportunities for all candidates regardless of race, religion or belief, gender, nationality, ethnicity, sexual orientation, age, marital status,