Facilities & Workplace Services Coordinator – Solna

Hitachi Rail; Solna kommun; On-site; SEK 320,000 - 480,000; Full time

Job summary

Hitachi Rail in Solna is seeking a proactive Facility Coordinator to support day-to-day workplace operations and create a safe, functional environment for employees and visitors. This full-time, on-site role reports to the Facility Manager and requires a hands-on, organized approach.

Key duties include managing front office services, coordinating service providers, vehicle administration, repairs and maintenance, and ensuring compliance with safety procedures.

Qualifications

• Minimum 3 years of experience in office administration, workplace services, facility coordination, reception, or a similar role.
• Experience coordinating service providers, contractors and/or workplace-related services.
• Excellent written and verbal communication skills in Swedish and English.

Responsibilities

• Manage front office services, including welcoming service providers, operating the switchboard, postal services, meeting rooms, key cards and loan keys.
• Proactively ensure workplace services are maintained and operating effectively, including office supplies, printers, cleaning, waste management, coffee machines, fruit deliveries, security, plants, carpets and other office-related services.
• Coordinate company vehicle administration, including inspections, servicing, repairs, and related documentation.
• Register, coordinate and follow up on repairs, maintenance requests and facility-related service activities.
• Support the coordination of vendors, contractors and landlord-related activities regarding repairs, maintenance and workplace services.
• Provide administrative and operational support to the Facility Manager, including data collection, reporting and documentation.
• Assist in ensuring compliance with company policies, workplace regulations and safety procedures.
• Identify opportunities for continuous improvement and support workplace projects and service enhancement initiatives.

Skills

Organizational skills

Administrative skills

Communication skills

Multitasking

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Hitachi Rail in Solna is seeking a proactive Facility Coordinator to support day-to-day workplace operations and create a safe, functional environment for employees and visitors. This full-time, on-site role reports to the Facility Manager and requires a hands-on, organized approach.

Key duties include managing front office services, coordinating service providers, vehicle administration, repairs and maintenance, and ensuring compliance with safety procedures.